Subsequent Debit/Credit

Use

You post a subsequent debit or credit in any case when a vendor sends you an additional invoice linked to an original one, for instance, accompanying a subsequent delivery.

Another example would be if you receive a nota fiscal that contains incorrect information. Brazilian law stipulates that you must enter it in your records, and subsequently request the vendor to send you a correction, called a complementar . Depending on the error, you post the correction in the system as either a subsequent debit or credit.

Activities

  1. Enter a subsequent debit or a subsequent credit, using the invoice transaction .

  2. On the PO Reference tab, either:

  • Select Delivery Note and enter the reference nota fiscal number, or

  • Select Purchase Order/Scheduling Agreement and enter the reference purchase order.

If goods-receipt-based invoice verification was activated in the corresponding purchase order , the system automatically copies over the reference nota fiscal. If this function was not activated, then you must enter the reference nota fiscal number in the Header Text field, on the Details tab.

  1. On the Basic data tab, enter the new nota fiscal number in the Reference field.

  2. On the Details tab, enter an appropriate nota fiscal type (such as E2, which is delivered with Country Version Brazil).

  3. Post the debit or credit.

The system automatically generates the corresponding nota fiscal, and links it to the original nota fiscal by filling its internal number in the Original document number field.