Nota Fiscal Number
The number printed on the nota fiscal. This is a six-digit number for a conventional nota fiscal, and a nine-digit number for an electronic fiscal documents (such as NF-e and CT-e).
Note
Do not confuse the nota fiscal number, also referred to as the external number, with the internal document number generated by the system for each nota fiscal.
By itself, the nota fiscal number is not a unique number, but it becomes unique when it is combined with a legal entity and a series, as described in the following cases:
When you issue a nota fiscal, the system generates the nota fiscal number automatically. In the case of outgoing notas fiscais, the number becomes unique in the combination of business place + series + nota fiscal number.
When you receive a nota fiscal, the nota fiscal number is printed on the form you receive. In the case of incoming notas fiscais, the number becomes unique in the combination of partner + series + nota fiscal number.
Structure
The nota fiscal number consists of a number, series, and subseries. In the Nota Fiscal Writer, the three elements appear in three consecutive fields, only the first one of which is labeled NF no. (Nota fiscal number).
When you receive a nota fiscal with delivered goods, you need to enter the number of the incoming nota fiscal. In Logistics Invoice Verification, for instance, you enter this in the goods receipt transaction in the Delivery note field. In these cases when you enter the nota fiscal number in a single field, you must enter it in one of the following formats; the various elements are described in the table below:
xxxxxx (conventional) or xxxxxxxxx (NF-e/CT-e)
xxxxxx-sss (conventional) or xxxxxxxxx-sss (NF-e/CT-e)
xxxxxx-Suu (conventional) or xxxxxxxxx-Suu (NF-e/CT-e)
Format Element | Description |
|---|---|
xxxxxx or xxxxxxxxx | Nota fiscal number (conventional/NF-e/CT-e) |
Sss | Series (without subseries) |
S | Series (letter between A and Z) |
Uu | Subseries |
Integration
The system can automatically assign the nota fiscal number when you print the nota fiscal. This automatic assignment depends on your Customizing settings for nota fiscal output, in particular the number groups, number ranges, and nota fiscal numbers and form sizes. Note that you can also configure the system so that manual entry of nota fiscal numbers is possible (see Nota Fiscal Printing Configuration)
For electronic fiscal documents (such as NF-e or CT-e), the nota fiscal number assignment occurs before the electronic fiscal document is sent for authorization (see Customize Numbering and Sending Documents to the Messaging System)