Migration to Enhanced Document Synchronization

Document synchronization process is enhanced with some best practice recommendation which allows customers to replicate and exchange documentation that is most relevant for external consumption. Customers already using the Document Synchronization process need to migrate to the enhanced approach using the migration program /ACI/CORE_DOC_MIGRATE_PROG.

Migration program adjusts the already replicated documents from SAP EAM to asset central foundation and vice versa (Outbound and Inbound). All the document synchronization specific configurations must be defined before execution of the migration program. The migration report can be executed in the simulation mode to understand the documents considered and how it will be adjusted. The Actual Run must be executed as a background job as it might take longer duration due to larger data volume.

Outbound Migration Process: The already replicated DIRs and Originals from the SAP EAM system to asset central foundation are adjusted based on the enhanced document synchronization process. The conditions impacting outbound migration are as listed below:

  • A new document file is created in asset central foundation for all the already replicated DIRs based on the enhanced process and all the DIR object assignments of the old document in asset central foundation is unassigned and reassigned to the newly created document file.

  • If the DIR in SAP EAM has multiple parts, acf document is created with additional files of different languages based on the Part to Language mapping maintained in the configuration.

  • If the DIR in SAP EAM has multiple versions, acf document file is created with multiple versions accordingly.

  • A DIR in SAP EAM will not be eligible for Outbound migration process if any of the following conditions are true:

    • The DIR does not have a valid file type based on the file priority configuration.

    • No valid Part to Language mapping exists for the DIR Part.

    • The DIRs not having any object assignment.

    • The DIR was created during inbound document synchronization earlier.

    • The DIR was never replicated to asset central foundation.

Inbound Migration process: The already replicated acf documents to SAP EAM are adjusted based on the enhanced document synchronization process. The conditions impacting inbound migration are as listed below:

  • A new DIR is created in the SAP EAM for all the already acf documents based on the enhanced process and all the object assignments from the old DIRs are unassigned and reassigned to the newly created DIRs.

  • If a document in asset central foundation has multiple files for the same language and version combination, only one file will be considered per language during migration based on the file type priority MDO configuration. A DIR is created based on the Part to Language mapping.

  • If a document has multiple versions for a single language file, multiple DIRs are created with different versions.

  • A document-file for a language and version in asset central foundation is not eligible for migration if:

    • No valid file type is maintained in the file priority configuration.

    • No valid Part to Language mapping exists.