Document

Document synchronization is bi-directional (SAP EAM to asset central foundation and vice versa). Document synchronization process is enhanced with improved alignment and built-in best practice recommendation between Document Information Record (DIR), Original in DMS with Document and Files in asset central foundation.

A DIR is represented as a Document in asset central foundation and an Original in DIR as a file version under the Document. A file in asset central foundation can only be added in a specific language. Hence DIR Part to language mapping is a prerequisite for a successful document synchronization process.

As a best practice recommendation, only a single/first Original matching the filter criteria is considered for replication. Document Synchronization can be visualized using the block diagram below:

Synchronize Document with Multiple SAP ERP Systems

You need to execute migration report with the 2105 upgrade to ensure document synchronization is aligned with the latest multiple SAP ERP integration support. This report helps to update the external IDs of document in asset central foundation for already synchronized documents.

Migration program /ACI/CORE_DOC_MIGRATE_PROG must be executed before the latest migration report program /ACI/DOC_EXTERNALID_MIGRATE.

Understanding SAP EAM to asset central foundation Replication

Creation of a DIR with Original in SAP EAM and assigned to equipment or functional location corresponds to creation of a document with file in asset central foundation.
An Original in a DIR is synchronized as a File version in a specific language under AC Document. Since a DIR is always created with a part number in a specific version, Part number to language mapping configuration should be maintained before synchronizing documents.
A DIR can exist in multiple parts and versions, Original in a DIR part version corresponds to a specific language version of a file under asset central Document.
A single Original matching the filter criteria within a DIR part version is replicated to asset central foundation as a best practice recommendation. Additional Originals in the DIR is not replicated.
Object assignments maintained for specific DIR part version should be replicated as object assignments to corresponding language versions of a file in AC.
DIRs with valid object links is only considered for synchronization.

Understanding asset central foundation to SAP EAM Replication

Creation of a Document file version in a specific language in asset central foundation corresponds to creation of a DIR with Original in SAP EAM independent of object assignments in primary status.
Document Type and part number are derived based on configured mappings.
Object assignments maintained for a Document should be replicated as object links for the latest DIR part version in SAP EAM.
Additional language files under the asset central foundation document is replicated as DIR Originals under respective DIR part based on Part to Language mapping.
Each document file version of the asset central foundation document is replicated as Originals under respective DIR part versions.
Object assignments maintained for a language version of a file should be replicated to the specific DIR part version.

The important configuration objects of Document synchronization object are as follows:

Exchange Object

SACI_DOCUMENT

Mobile Data Object ID

SACI_DOCUMENT_SYNC_V2

Data Filter for MDO

Synchronization Filter fields: Document Type, Document Part, Document Number, Document Version, Equipment Number and Functional Location.

Value Mapping Configuration:
- Part Language Mapping: DIR Parts are mapped to a Language which is essential for Document synchronization. Language ISO code is considered for the mapping.
- Value Mapping: Document Type values are to be mapped to the asset central foundation Document Category. SAP has pre-delivered template configuration that can be used for reference by system administrators to ease of mapping.
Possible asset central values are 1 - Identification; 2 - Technical Specification; 3 - Drawings / Plans; 4 - Components; 5 - Certificates; 6 - Assembly / Disassembly; 7 - Operation; 8 - General Safety; 9 - Inspection / Maintenance; 10 - Repair; 11 - Contract; 12 - Others; 13 - Firmware; 14 - Spare Parts
Document Configuration: System administrator must configure the required Document configuration for the below properties:
- DMS_STORAGE_CATEGORY: DMS storage category for storing the asset central foundation Documents.
- DMS_APP_URL: Documents of URL Type can be replicated from SAP EAM to asset central foundation. Maintain the DMS Application Type for the URL Doc Types (For example, URL).
File Type Configuration: Administrator must define the priority of the files so that the document synchronization process will pick the Appropriate original.

Note

Synchronization of Model Documents are not supported. Model Documents can be viewed in Documents section in the Asset Central tab.
Initial load is supported for Document synchronization object.
Document replication to asset central foundation only supports checked-in documents.
Document deletion related scenarios are not supported.
During Document Synchronization process from SAP EAM to asset central foundation, to assign the document to equipment/location objects a new revision is created for objects that are in “Published” status. The revised asset central foundation equipment/location objects will not be set to “Published” status again due to parallel or simultaneous assignment scenario of documents.
DIR Part to language mapping must be one to one with respect to a document type.
During synchronization or replication of asset central foundation documents to SAP EAM, ensure to have unique workstation application for each file format in “Define workstation application” transaction DC30. These formats are case sensitive.

Example

Documents with JPG file formats (*.jpg, *.jpeg, *.JPG, and *.JPEG) must be configured to a unique application like JPG.
In multiple ERP setup, the asset central foundation documents will only be synchronized with the SAP ERP system at the back end if it is assigned to Equipment or Location object.