Archiving Production Orders (PP-SFC)

Definition

The archiving object PP_ORDER is provided for archiving production orders for the Production Planning and Control (PP) component. The object contains all of the data for the production order, such as:

  • Operations

  • Material components

  • Production resources/tools

  • Inspection characteristics and inspection characteristic values

  • Trigger points

  • Confirmations

  • Goods movements with errors

  • Texts

  • Purchase requisitions

  • Document links

Use

You can use the archiving program to archive data that you no longer require. In this case, the data is written to archive files and, provided that it has been archived successfully, deleted from the system.

Only one archiving object is required to archive production orders. The archiving object is called PP_ORDER.

As a rule, the same job is used to create archive files and delete the data from the system. However, you can also carry out these steps separately (see Starting the Deletion Program (PP-SFC)).

When you call up the archive management function by choosing Start of the navigation path Tools Next navigation step Archiving Next navigation step Orders End of the navigation path from the Shop Floor Control menu, the field for the name of the archiving object is prepopulated with PP_ORDER.

Selection Criteria

You can select the production orders to be archived according to the following criteria:

  • Order number

  • Order type

  • Plant

  • MRP controller

  • Production supervisor

  • Selection profile (only when setting LÖVM or LÖKZ)

  • Delivery date/time overrun (only when setting LÖVM or LÖKZ)

Only those orders that satisfy the following conditions are archived:

  • They satisfy the selection criteria.

  • The order category is “10” ( = production order).

  • The deletion indicator is set.

  • The residence time 2 has expired.

    Note Note

    The delivery date/time overrun is set to 90 days as standard. This ensures that orders that have not yet been released, for example, are not selected.

    End of the note.

See also:

Production Orders in DRB (PP-SFC)

Integration

ILM-Related Information for the Archiving Object

You can use this archiving object with ILM object PP_ORDER within the framework of SAP Information Lifecycle Management. A prerequisite for this is that you have activated the associated business function Information Lifecycle Management (ILM) (transaction SFW5). The system then additionally shows the ILM Actions frame. With these actions, you can carry out an archiving process in which the retention periods stored in the Information Retention Manager are evaluated, for example. Furthermore, you can create snapshots (copies) of data or destroy data that satisfies the applicable prerequisites.

The following fields are defined for PP_ORDER in the ILM policy and visible in the processing of ILM policies (transaction IRMPOL):

  • Available time references

    • End of Year (END_OF_YEAR)

    • Last Change Date (LAST_CHANGE_DATE)

  • Available standard condition fields

    • Standard Field Country from Company Code (BS_COUNTRY_OF_BUKRS)

  • Available condition fields

    • Order Type (AUART)

    • Order Category (AUTYP)

    • Company Code (BUKRS)

    • Plant (WERKS)

  • Available policy categories

    RTP: Retention Rules

For more information, see SAP Information Lifecycle Management.