Apply a Cash Advance to an Expense Report

To apply a cash advance to an expense report:

1. Create an expense report as usual.
2. With the report open, click Report Details > Manage Cash Advances. The Cash Advances window appears.
3. Click Add. The Available Cash Advances window appears.
4. Select the check box for one or more cash advances that you want to associate with the current report.
5. Click Add To Report.
6. Click Close.

The cash advance amount offsets the amount that is to be reimbursed to you; the report totals are adjusted accordingly. To view the report totals, click Report Details > Report Totals. The Report Totals page appears.

Deal with the remaining cash advance balance

Your company defines whether you can spread any remaining balance over several expense reports or whether you must account for the entire cash advance amount in one expense report. For example, assume that you have a cash advance of 500 USD associated with an expense report that includes 300 USD in cash expenses. Depending on your company policy, you would either process a cash advance return for the remaining 200 USD or use the remaining 200 USD on your next expense report(s).