Return the Remainder of a Cash Advance

Depending on your company policy, you may be required:

• To fully account for a cash advance in one expense report. For example, if you have a cash advance of 500 USD associated with an expense report that includes 300 USD in cash expenses, you would then process a cash advance return for the remaining 200 USD.
• To manually hand the cash to the Cash Advance administrator, who will register the return within the Cash Advance Admin tool.

To process the cash advance return in an expense report:

1. After applying the cash advance to the report, create a new expense using the expense type named Cash Advance Return.
2. Complete all required fields.
3. Click Save Expense.
4. Physically return the remaining currency to the appropriate person.

To return the cash advance manually, proceed to the administrator who is responsible for accepting cash advances - they will record the returned amount.

Foreign currency returns

If the cash advance request was issued in a foreign currency or if you exchanged the cash into another currency and then returned it in a different currency, there may be a discrepancy in the amount owed and amount returned. If the amount does not balance to zero, create an expense using the Currency Gain/Loss expense type for the difference caused by currency exchange.