Email Approvals

The Email Approval feature gives approvers the information they need to review their expense report approvals via email. Your company may or may not use the Email Approval feature.

If your company uses the feature:

  1. When the user submits an expense report, the user's approver receives an email that contains:

    • The expense report details in the body of the email - and -

    • A link to access Expense

  2. The approver reviews the report details.

  3. The approver views the attached receipts, if any.

  4. The approver clicks the link in the email:

    • The approver is automatically logged into Expense and the expense report opens if:

      • The company uses an SAP Concur-supported SSO platform - and -

      • The approver is currently on the company network or is using VPN

    • Otherwise, when the approver clicks the link, the Concur Expense login page appears. The approver logs in and follows the normal steps for approving reports.

Delegates

In Profile > Profile Settings > Expense Delegates (left menu), the user can elect to allow a delegate to receive a copy of any approval email that the approver receives. The text of this email is slightly different from the approver version.