Itemize an Expense

Use the Itemization feature to account for receipts that include both business and personal expenses or to ensure that each of your expenses is accounted for correctly. For example, assume that you have an expense from a local store where you had some copies made and you purchased some binders. You can create an expense for the full amount and then itemize the expense, creating two itemizations: one for the amount spent on the copies (perhaps using the expense type for duplicating) and one for the amount of the binders (perhaps using the expense type for office supplies).

Itemize an expense

1. Create the expense as usual and click the Itemization tab (instead of Save Expense).
2. Click Create Itemization.
3. Select the expense type that applies to the first itemization. The page refreshes, displaying the required and optional fields for the selected expense type.
4. Complete the fields as directed by your company.
5. Click Save Itemization. The newly created itemization appears. The total amount, the itemized amount, and the remaining amount appear at the top of the tab.
6. For each additional itemization, on the Itemization tab, follow these steps:
   • Click Create Itemization.
   • Select the appropriate expense type.
   • Complete the appropriate fields.
   • Click Save Itemization.
7. When the remaining balance is zero, click Save Expense.

View an itemization

To view an itemization, on the Itemizations tab, click the desired itemization. The details appear.

Edit an itemization

To edit an itemization:

1. On the Itemizations tab, either:
   • Click (to open) the desired itemization.

     - or -

   • Click the check box of the desired itemization and then click More Actions > Edit.
2. With the itemization open, make the desired changes.
3. Click Save Itemization.

Delete an itemization

There are two ways to delete an itemization: with the itemization open and from the itemization list.

To delete an open itemization:

1. On the Itemizations tab, open the desired itemization.
2. Click the trash can icon to the right of the itemization name (below the amount at the top of the tab).