Conversion of Notes (RFTBUP06)

Use

This report converts the

assignment of the role category for the Treasury Business Partner text ID to the SAP Business Partner
notes for the Treasury Business Partner to the notes for the SAP Business Partner

Integration

For an overview of all phases of business partner conversion and other conversion reports, see Activities for Business Partner Conversion .

Prerequisites

If it is necessary to reconcile SAP Business Partners that already exist in the system with converted SAP Business Partners, carry out the reconciliation before you convert the notes because the reconciliation report does not consider the notes. For further information, see Reconciliation of Business Partners .

You have checked whether the entries generated by the conversion report RFTBUC02 for the SAP Business Partner are correct in the IMG activity General Notes . The general text IDs for the Treasury Business Partner must correspond with the general text IDs for the SAP Business Partner.
You have checked whether the entries generated by the conversion report RFTBUC02 for the SAP Business Partner are correct in the IMG activity Role-Dependent Notes . The “role category text ID” assignments for the Treasury Business Partner must correspond with the “role category text ID” assignments for the SAP Business Partner.

Note that running report RFTBUC02 in table TPZ14 generates role-dependent text IDs for the SAP Business Partner from role-dependent text IDs from the Treasury Business Partner. The system assigns numbers to the generated text IDs for the SAP Business Partner in the following way (see IMG activity Role-Dependent Notes ): The text IDs for text object BPAR are added consecutively to the text IDs for text object BPAR_ALL (see example).
If the system allocates the same text IDs to different roles for the SAP Business Partner, you can retain the text ID number assignment for one of these roles. You must enter new (free) numbers for the text IDs belonging to the other roles (according to the principle of consecutive number assignment) and save your entries.
If this occurs, you also need to save the new SAP Business Partner text IDs in the general text ID table TTXID (View V_TTXIDI) if they do not already exist there.

Example of entries generated by the system in the IMG activity Role-Dependent Notes

Treasury Business Partner				SAP Business Partner
Text object	ID	Role		Text object	ID	Role
BPAR_ALL	0001		General notes	BUT000	0001
BPAR_ALL	0002		Other notes	BUT000	0002
BPAR_ALL	0003		Special notes	BUT000	0003
BPAR	0001	0100	General notes	BUT000	0004	0100
BPAR	0002	0100	Notes on credit standing	BUT000	0005	0100
BPAR	0003	0100	Notes on regulatory reporting data	BUT000	0006	0100
BPAR	0002	1000	Notes on credit standing	BUT000	0005	1000
BPAR	0004	1000	Notes on previous tenancy agreement	BUT000	0007	1000
BPAR	0005	1000	Notes on current tenancy agreement	BUT000	0008	1000

The Notes on Credit Standing (text ID 0002 for the TR BP) which were created in role 0100 and role 1000 for the Treasury Business Partner are combined for the SAP Business Partner. This means that only one text ID exists in both roles. Therefore, if you want to keep both texts, one of the SAP Business Partner text IDs has to move up to text ID 0009, which does not yet exist. In addition, you have to define the text ID 0009 in the general text object table TTXID (provided that it is not contained there).

This report program also checks that the new text ID is stored in the text table TTXID. If necessary, an error message is output before the notes are converted. You then have to enter the missing data in the Customizing tables.

Activities

Execute the report program in the Test Run .
After a successful Test Run , execute the report program in the Update Run .