Approve Leave Request

Technical Data

Technical Name of iView

com.sap.pct.erp.mss.leave_request_approval

Technical Name of Application

HRESS_A_PTARQ_LEAVREQ_APPL

Runtime Technology

Web Dynpro ABAP

Software Component

EA-HR

Data Origin

SAP ECC 6.0

Support

PT-RC-UI-XS

Available as of

SAP Enhancement Package 5 for SAP ERP 6.0

Required Business Function

HCM, ESS on Web Dynpro ABAP ( HCM_ESS_WDA_1 )

Use

HR managers and other authorized persons can use this service to check and approve leave requests. This service uses a personal object worklist (POWL)-based leave request approval.

For more information about all the functions, see Leave Request.

Caution Caution

Although this iView is part of the Business Package for Manager Self-Service , it uses the same functions as the Leave Request application in Employee Self-Service (Web Dynpro ABAP) , and cannot be implemented on its own. However, it has been developed for use in Manager Self-Service.

End of the caution.

Integration

  • As an alternative to this iView, you can use the Leave Requests: Approve Documents report ( RPTARQAPP ) or the Leave Request: Mass Approval report ( RPTARQMASS_APPROVAL ) in the backend system. These reports enable you to approve multiple leave requests in batch.

  • In the standard system, there is no direct link to this iView. Approvers only need to use this iView if leave requests exist that are awaiting approval. The most efficient way to approve these leave requests is by using work items in the POWL. In the standard system, therefore, this iView can be accessed from the POWL only, provided you have implemented SAP Business Workflow.

  • If you do not want to implement SAP Business Workflow, you can include in system administration a separate link to the service in Manager Self-Service . To do this, you should use the Leave Requests: Send E-Mails report ( RPTARQEMAIL ) to inform the approver that leave requests exist that are awaiting approval.

Prerequisites

  • You use SAP Time Management to manage your employees’ time data.
  • You use the Create Leave Request application in Employee Self-Service (WDA) .
  • You have made the Customizing settings for the Leave Request, Time Accounts, and Team Calendar. For more information, see Customizing for Personnel Management under Employee Self-Service (Web Dynpro ABAP) Service-Specific Settings Working Time .

Features

The POWL provides the approver with a list of all the absences he or she needs to approve. By selecting an absence, he or she can approve or reject it.

The manager can use the following functions to help him or her determine whether or not the leave request can be approved:

  • The Team Calendar enables the manager to check whether the employee’s absence would create a bottleneck in his or her team.

  • The Time Account function provides the manager with an overview of an employee's leave entitlements and attendance approvals.

    Note Note

    This function also exists as a standalone application, View Time Account Balances in Employee Self-Service (Web Dynpro ABAP) . For information about the data sources and possible settings for this function, see Data Origin of Time Accounts and the Customizing for Personnel Management under Start of the navigation path Employee Self-Service (Web Dynpro ABAP) Next navigation step Service-Specific Settings Next navigation step Working Time Next navigation step Time Accounts End of the navigation path .

    End of the note.

  • After an employee has made changes to an absence, the approver can track the changes made.

  • The approver can enter a note stating the reason for approving or rejecting a request.