Enabling Entry of VAT Amounts Written on Receipts

According to the legal requirements, you must enter the exact VAT amount for the travel costs in the Travel Expense Manager program as written on the receipts provided by the employee. This is required because the VAT amount the system can automatically calculate for the entered trip costs can differ from the VAT amount written on the receipt. Since the system must apply the exact VAT amount that is written on receipts, you can enable the entry of the VAT amount in the Travel Expense Manager program.

This applies both to the settlement of domestic and foreign trip costs. To enable the manual entry of the VAT amount by activating the VAT Amount field, proceed as follows.

Procedure

Activate the VAT refunds function for your trip provision variant in Customizing for Travel Expenses under Master Data Control Parameters for Travel Expenses Define Global Settings

In the Input Tax per Travel Expense Types group box, select the VAT Refund for Trip Provision Variant checkbox.
Define how the system processes the VAT amount per trip country in Customizing for Travel Expenses under Master Data Advanced Treatment of Value-Added Tax Define Processing of VAT Amount in Receipts per Country .

In the VAT Posting field, select 2 Submit; Post the Amount Entered.
Make the VAT-relevant data visible and editable per trip country in Customizing for Travel Expenses under Master Data Advanced Treatment of Value-Added Tax Country-Dependent Field Control for VAT Details .
The employees enter the travel costs on the Receipts tab page in Travel Expense Manager and the VAT amount for receipts.

The system takes into account the VAT amount you manually entered when posting the travel costs.