Queries During Synchronization

Use

If you have activated Queries in your settings, you receive an overview of the appointments that have been edited in a calendar with the specified function and that are now to be transferred to the other calendar. In this case, the appointments are only synchronized if you confirm synchronization.

Features

The query window contains a list of the appointments that have been edited in the synchronization period either in the SAP calendar or in the Outlook calendar. The following information is displayed for each appointment in the list:

Date and time of the appointment
Appointment title
Function to be used to edit the appointment during synchronization (only those specified in the query settings).

The specified icons have the following meanings:

Create new appointment

Delete appointment

Change appointment in the SAP calendar

Change appointment in the Outlook calendar.

You can also display the following detailed information for each appointment:

Description
Start of appointment
End of appointment
Room
Transparency (0 = not blocked, 1 = blocked)
Classification (public, private, secret)
All-day appointment (dominant)
Appointment type
Appointment-specific data
Last change.

In the detailed display, the fields that differ in the two calendars are indicated by an exclamation mark ( !).

Activities

Before synchronization takes place, a dialog box is displayed listing all appointments that have been created, changed or deleted since the last synchronization. You can execute the following actions:

Function	Description
Synchronize all appointments	Confirm.
Synchronize some appointments	Remove the ticks from the appointments that you do not want to synchronize and confirm. Note If you reject the change of appointments, the appointments are not listed again for future synchronizations until they have been changed again or deleted. If you reject the deletion of appointments, the appointments are listed as new appointments for future synchronizations. If you reject the creation of appointments, the appointments are listed again as appointments to be created for future synchronizations.
Display detailed information about an appointment	Select the appointment by double-clicking on it.
Synchronize appointments individually	Select an appointment in the detailed display and choose >> to copy the appointment into the Outlook calendar, or choose << to copy the appointment into the SAP calendar.
Synchronize individual fields of an appointment	Select the required fields in the detailed display and choose > to change the field in the Outlook calendar, or choose < to change the field in the SAP calendar.