Additional Information

Abbreviations

Use

You can enter abbreviations (meaning abbreviations, initialisms, and acronyms) that occur in the SAP System and in the documentation.

Abbreviations create special difficulties for translation. You should document abbreviations in this field whenever you encounter them.

Prerequisites

• In general, enter an abbreviation in the Abbreviation field and use the full string as the main term.

  If the abbreviation is more commonly used than the full string, enter the abbreviation as the term and enter the full string in full form in one of the following locations (in order of priority):

  • If the term has a glossary entry, enter the full form in the first line of the glossary entry, followed by the definition.

  • If the term does not have a glossary entry, enter the full form in the Comment field.

  • In both cases, enter the full form in the Valid Synonym field where applicable.

• Do not enter an abbreviation in parentheses after a main entry.

• Do not enter an abbreviation that is longer than the main entry.

• Enter each abbreviation in a separate line.

Procedure

1. From the Edit Entry screen, choose the Abbreviations tab.

2. On this tab page, enter the abbreviation in the field provided.

3. Choose the Save icon to the left of this field.

4. Repeat this procedure for each abbreviation that you want to define.

Synonyms

Use

Synonyms are terms that can be used in place of the main entry. For example, you can enter a shorter version of the main entry, which can then be used to avoid clumsy repetitions.

Prerequisites

• The meaning is clear from the context.

• You have already explained the meaning of the synonym in the text.

• Enter each valid synonym in a separate line.

Procedure

1. From the Edit Entry screen, choose the Synonyms tab.

2. On this tab page, enter the synonym in the field provided.

3. Choose the Save icon to the left of this field.

4. Repeat this procedure for each synonym that you want to define.

Invalid Synonyms

Use

Invalid synonyms are terms that are not to be used in place of the main entry.

Prerequisites

• Enter synonyms that are used internally but are not to be used in customer documentation

• Do not enter variant spellings as invalid synonyms. See Invalid Spellings below.

• Enter each invalid synonym in a separate line.

Procedure

1. From the Edit Entry screen, choose the Invalid Synonyms tab.

2. On this tab page, enter the invalid synonym in the field provided.

3. Choose the Save icon to the left of this field.

4. Repeat this procedure for each invalid synonym that you want to define.

Superordinate Terms

Use

Superordinate terms are umbrella terms related to the main entry as part of a physical or conceptual relationship. You can create hierarchies of relationships by assigning subordinate terms to their superordinate concepts.

Prerequisites

• In order to create a hierarchical assignment of terms, you need to enter a term that already exists in SAPterm as a Superordinate Term.

• Enter each conceptual relationship in a separate line.

Procedure

1. From the Edit Entry screen, choose the Superordinate Terms tab.

2. On this tab page, enter the superordinate term in the field provided.

3. Choose the Save icon to the left of this field.

4. Repeat this procedure for each superordinate term that you want to define.

Invalid Spelling

Use

Terms entered under Invalid Spelling are variant spellings of the main entry that are not allowed. The Invalid Spelling information is also intended to simplify language tool support for search-and-replace during cleanup actions.

Procedure

1. From the Edit Entry screen, choose the Invalid Spelling tab.

2. On this tab page, enter the invalid spelling in the field provided.

3. Choose the Save icon to the left of this field.

4. Repeat this procedure for each invalid spelling that you want to define.