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Procedure documentationCreating Assets Locate this document in the navigation structure


You can create one asset or multiple assets of the same type. When you save assets of the same type, you can decide if you want to copy all the fields of the first asset, or if you want to overwrite certain fields in each asset that are predefined by SAP.


If you want to create multiple assets of the same kind, you have activated the setting Configurable Entry Screen for Creating Multiple Assets in Customizing for Asset Accounting under   Master Data   Screen Layout   Define Screen Layout for Asset Master Data  . As a result, you can specify which fields you want to be able to enter individually for each asset. This applies for most fields of the asset master record on the basis of the field group.


  1. Check whether you are creating an entirely new asset, or if you are adding to an already existing asset:

    • For a completely new asset, first determine the correct asset class. Enter the asset class and the company code on the initial screen of the master data transaction (choose   Asset   Create   Asset  ). Another option is to use an existing asset as a reference when creating the new asset.

    • If you are adding to an already existing asset, you must first identify the main asset number of the existing asset. Create a new asset subnumber for this main asset number (choose   Asset   Create   Subnumber   Asset  ). The system uses the main asset number to determine the asset class for the new asset.

  2. If you are using external number assignment, enter the new main asset number (or subnumber). In the case of internal assignment, the system assigns the number automatically.

    Caution Caution

    You cannot use a hyphen or an asterisk (*) symbol as part of the asset number when you use external number assignment.

    End of the caution.

    Confirm your entries.

  3. Enter the relevant master record information on the tabs as needed:

    • General data ( such as description, capitalization date, inventory date)

    • Time-dependent assignments (such as, cost center)

    • Allocations (evaluation groups, investment support measures)

    • Information on the origin of the asset

    • Specifications for net worth tax

    • Insurance data

    • Leasing information (especially the relevant data for the opening entry and, if necessary, determination of present value)

  4. Enter depreciation and valuation information for each depreciation area (or check the default values):

    • Depreciation key

    • Useful life in years/periods

    • Start date for depreciation calculation

    • Index series (for the calculation of replacement values)

    Choose Choose depreciation area to go from the overview screen to the detail screen.

  5. Deactivate any depreciation areas that are not necessary for the asset.

  6. Save the asset.