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 Qualification Monitoring (PA-PD)

Purpose

This workflow describes how qualifications with validities are monitored.

You use this workflow to inform the appropriate administrator about qualifications that are about to expire. This means that the administrator in question can extend the validity of the qualification, or trigger a personnel development measure (book the holder of the qualification onto a training course, for example).

Note Note

This workflow only includes qualifications for which a validity was defined in the qualifications catalog.

End of the note.

Process Flow

  1. A personnel administrator creates a qualification for an employee, and defines a validity for this qualification. The workflow is triggered when the qualification is created.

  2. The end date of the validity is determined on the basis of the start date of the qualification and the duration of the qualification’s validity. The workflow waits in a queue.

  3. The administrator is informed that the qualification is about to expire per work item. The administrator is informed of this at a predefined point in time before the end date of the qualification. The fact that the qualification is about to expire is determined by means of a profile matchup.

  4. If the qualification is refreshed (or its validity extended) before the work item is executed, the existing workflow is terminated, and a new workflow is started.

  5. The workflow ends when the work item is executed.

Result

The personnel administrator can now take the measures required.