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This function enables you to clearly identify a specification using various identifiers. An identifier is defined in the following way:

  • The identification category generally specifies the data type. The categories name, number , and chemical formula are delivered in the standard system.

  • The identification type gives a more exact description of the identification category.


You can output identifiers on EH&S reports.


In Customizing for Basic Data and Tools , you have edited the following IMG activities:

  • In the IMG activity Check Identification Listing, you define the identifiers to be displayed on the individual program screens (on the hit list, in value assignment, for example). For an identification listing, you can define:

    • The maximum number of identifiers to be displayed for an item

    • That an identifier is to be displayed only if a particular regulatory list is assigned to it

  • In the IMG activity Check Identification Types you define the identification types. For each identification type you can also specify the following:

    • The specification category to which a specification must belong so that an identifier of the identification type can be assigned to it

    • The maximum length of an identifier

    • A check function that checks whether the entry for an identifier is correct

    • Whether an identifier of the category Name is language-dependent

    • Whether lowercase letters are to be changed to uppercase

    • Whether special characters are allowed

    • Whether an identifier of the category Chemical formula is assigned to a document

      Example Example

      For the specification category Substance you can, for example, specify the following identification types:

      End of the example.

      Identification Category

      Identification Type


      IUPAC name, product name, synonym, trivial name, trade name, and so on


      CAS number (Chemical Abstract Service), EINECS (European Inventory of Existing Commercial Chemical Substances), ELINCS (European List of New Chemicals), UN number (UN list for dangerous goods transports), and so on

      Chemical formula

      Empirical formula, rational formula (a chemical formula structured according to chemical function units), and so on


You can:

  • Create any number of identifiers for a specification Within an identification type, you can also define the sort sequence as required.

  • Enter a text of any length for each identifier

    Note Note

    You can format your text. When the text is printed out on a report, all formatting (character formats, paragraph formats, and so on) is retained. The prerequisite for this is that the environment parameter LONGTEXT_FORMAT_SUPPORT must be set in Customizing for Basic Data and Tools .

    End of the note.
  • Assign regulatory lists to each identifier

  • Specify a usage for each identifier


Proceed as follows to enter identifiers for a specification:

  1. Follow the procedure Creating Specifications or Editing Specifications and choose the Identifiers tab page.

  2. Enter data as required (see also Example: Editing Identifiers ).

    Note the following:

    • Choose a language key for language-dependent identifiers.

    • If you want to format the text for an identifier or if you want to enter more than 132 characters, double-click the Identifier field to open the text editor. In this field you can enter a text of any required length and format it.

    • If your text is longer than 132 characters or you have formatted it, you can only edit it using the text editor .

  3. Confirm and save your entries.

  4. If necessary, enter a usage for the identifier and assign it to a regulatory list (see Editing Usages and Assigning Regulatory Lists ).