Use

Using this one-time posting, you can transfer items posted on a settlement unit (SU) to one or more different settlement units.

First select the relevant items. You select a transfer list containing the items, and enter additional document data, such as the settlement unit you are transferring to, and the amount being transferred. You can then execute the program using simulation mode or update mode. The documents that are posted can be reversed later.

Restrictions:

Selecting multiple items for transfer in one document is only possible if all of the items:

Post to the same G/L account

Have the same tax code

Have the same debit/credit indicator

To transfer items together that do not meet these criteria, use the standard FI transaction instead.

Prerequisites

You have defined a document type for transfers in Customizing for Flexible Real Estate Management . Choose:

SAP Customizing Implementation Guide → Flexible Real Estate Management (Enterprise Extension )→ Accounting → Integration FI-GL, FI-AR, FI-AP → Account Determination → Define Document Type Determination

Add an entry for the process One-Time Postings (REOP) and for the procedure Transfer (RETP), for example document type G/L Account Document (SA), and leave the flow type blank.

The cost collector of the settlement unit from which you are transferring (source SU) has not been settled.

The cost collector of the target settlement unit was generated on or before the date of the transfer.

Procedure

On the SAP Easy Access screen, choose:

Accounting → Flexible Real Estate Management → Service Charge Settlement → Master Data → Settlement Unit → Transfer Posting for SU

The One-Time Posting: Transfer of Settlement Unit selection screen appears.

Select the source settlement unit. The date in the Settlement Period From… field is the start of the settlement period of the cost collector, starting with which you want the system to list items that can be transferred. This date is also adopted in the transfer posting documents as the reference date of the items posted on the source settlement unit.

In addition, you can restrict the posting date of the source documents. If you set the Choose Only SU Debits indicator, then the system displays only debit items (typically vendor invoices) for you to transfer.

Execute the program.

The Transfer Items from SU to SU main screen appears.

Here you enter the document header data first. The company code and the currency are not changeable, since they are determined by the selected items. Items in a foreign currency are translated into the local currency. You can specify a default for the document type in Customizing.

In the list of items from the SU, you can select individual items and place them in a new list by choosing Transfer List with the quick info text Sel. Items in Transfer List. In the Document Item Data screen area, the selected net amount is shown in the List Total field.

If you choose Transfer List again later, then the system deletes all line items from the transfer list.

In the Document Item Data screen area, enter the data of the target settlement unit, along with the amount that you want to transfer. The system always proposes the entire remaining (not yet transferred) amount. You can change this amount. There is a status icon that indicates how much of the total amount in the transfer list is planned for transfer ( = balance is zero). The tax code is copied from the source item. This is important, for example, for input tax distribution. However, the program only transfers net amounts, without tax items. If you want a G/L account that is different from the original account, then overwrite the account number. You can also change the document item text as needed.

When you have entered all your data, choose Transfer Item with the quick info text Transfer Document Item.

The data is copied into the list on the lower part of the screen. You can reverse this step by choosing Reset Item .

Perform the last two steps for the next target SU, if there is one. In this way, you could, for example, transfer an item to five different settlement units. You do not have to transfer the total amount of the source item. If you transfer smaller amounts, then the system issues a warning later that reminds you of the balance.

To simulate the posting, choose Simulate with the quick info text Simulate Document (F7) .

To post the documents, choose Post with the quick info text Post Document (F8) .

Result

Posting Log

The items are transferred. The system displays a posting log, and, if there is one, an error log. These are essentially the same as the logs for the periodic posting function.

Document Display on the Settlement Unit

In the master data of the settlement unit you transferred to, you can display the transferred items on the Overviews tab page when you choose the Itemization overview.

Later Process: Reversal

You can reverse the posted documents. On the SAP Easy Access screen, choose:

Accounting → Flexible Real Estate Management → Service Charge Settlement → Master Data → Settlement Unit → Reverse Transfer Posting for SU

Choose a document using either the process ID (only one document per run) or the settlement unit that was posted. Execute the program.