Use
You can use the cash journal to log and evaluate postings to the cash desks for your company. All postings take place per cash desk and branch office.
If you want to carry out cash desk closing, set the indicator
Activate
Cash Desk Closing
in the activity
Maintain Specifications for Cash Desk/Cash Journal
in the area
Cash Journal Settings
. If you want to display the cash desk balance cumulated and independent of the process category, set the indicator
Display Cumulated
. If you want to use the currency sheet to enter the actual balances for cash desk closing, define the currency units in the activity
Cash Journal:
Define Currency Units of Currency Sheet
.
Choose one of the following paths:
Role
Cash Desk
(SAP_FI_CA_PAYMENTS_AT_CASHDESK)→
Cash Journal
SAP Easy Access screen
Payments
→
Cash Desk
→
Cash Journal
Choose the branch and the relevant cash desk.
If you are accessing the cash journal for the first time, a dialog box appears where you have to assign yourself to a branch and a cash desk. You can change the cash desk from the menu by choosing
Cash Desk
→
Other Cash Desk
. If you use the role concept, you can integrate this selection by assigning a cash desk to each user in the user master record for parameter 8BC.
You can then use the following functions:
Function |
Procedure |
---|---|
|
The cash balance (
|
|
Choose
Specify the company code and the deposit amount in the
Choose the
A posting
|
|
SAP recommends posting differences before the cash desk closing. Post the differences per currency and branch cash desk posted. In the standard system, the posting of differences is only supported for cash payments. If you also want to post cash desk differences for other payment categories, you have to set the indicator
In the menu choose
If necessary, change the date of the difference posting in the header data. As standard, the system displays the current date. You can change these specifications to meet your requirements using an installation-specific function module for event 6120. Select the required balance(s) and choose the pushbutton
(
Enter the amount you determined in the
Choose
When you post the differences, the posting is
|
|
If you want to withdraw an amount from a cash desk, choose
In the header data you can change the date of the withdrawal if necessary. As standard the current date is displayed. You can change these specifications to meet your requirements using an installation-specific function module for event 6120. The overview shows the actual balance per payment category. Select the balance(s) from which you wish to withdraw the amount and activate it. Post the withdrawal.
For each activated item, the system posts one withdrawal document and, if necessary, a deposit. This posting category is
You can also post a partial withdrawal for cash balances. However, in the case of a partial withdrawal, you can only post the remaining amount as a new deposit. This does not change the cash balance. This improves performance for the determination of the current cash balance. SAP recommends that you post the remaining amount of the cash withdrawal as a new deposit (for example, change that stays in the cash desk permanently) at regular intervals, or, for example, before or after closing at the end of the day. The lots are closed whether you withdraw the whole amount or only part of the amount. If you withdraw the full amount of a balance (deposit, difference, reversal of withdrawal), this balance is no longer included in the overview if you choose the
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|
To reverse a posted withdrawal, in the menu choose
Select the payment type for which you want to reverse the withdrawal. Confirm or change the date of the withdrawal. As standard, the system sets the current date. You can change these specifications to meet your requirements using an installation-specific function module for event 6120. All withdrawals not reversed yet are displayed in the overview. Select the withdrawal documents that you want to reverse and activate these documents. Post the reversal. This posting category is
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|
If you want to use the role concept and, for example, only some of the employees in your company have the authorization for G/L-relevant postings, you can use the function
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Regardless of whether you are carrying out cash desk closing, posting withdrawals, or transferring lots, you can close any types of lots to prevent additional postings in these lots (for example, at the end of a working day, changing of clerk, or if you want to create a check deposit list). To do this, choose
As standard, the system creates all payment lots required automatically. You can influence the assignment of the lot ID at event 6170. |
|
During cash desk closing (menu:
|
|
In the overview of the cash desk closing (menu:
Although you can only display the cash desk closing for the cash desks and branches currently assigned to you in the cash journal, on the SAP Easy Access screen under
|
Evaluation of historical data |
You can evaluate the data in the cash journal either using the menu of the cash journal under
When you call up the evaluation via the environment menu of the cash journal, the system checks the authorization using the role concept of the cash journal. In Customizing for
If you call up the transaction from the SAP Easy Access screen under
|
Reverse withdrawals, deposits, and differences |
In the menu choose
You can only reverse deposits or differences if they have not been partially or completely withdrawn. |
Reversal of payment documents |
In the menu choose
|
You can post deposits, differences, and withdrawals as line items. If the indicator
Line Item
is set, the general ledger items in the reconciliation key are not grouped and therefore, when you transfer the relevant reconciliation key from FI-CA to the general ledger (FI), line items are created.
You can choose
Goto
Cash Desk
to go directly to the
cash desk