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  Payment Agreements

Use

If a business partner pays his liabilities in a currency different to the currency of the open receivables, you can agree on the amount to be paid with the customer and enter it in the system. The exchange rates configured in the system are not considered.

Features

When you clear an open item with a payment agreement, any differences that arise are posted as exchange rate differences. You can define agreements for payment amounts for credits and liabilities. You can also restrict the validity of an agreement to a specific period.

You cannot define a payment agreement for items for which a payment specification or debit memo notification exists.

Activities

If you want to make payment agreements, activate the function in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Postings and Documents Next navigation step Basic Settings Next navigation step Maintain Central Posting Settings End of the navigation path by setting the Payment Amount Agreement Possible indicator.

On the SAP Easy Access menu under Start of the navigation path Payments Next navigation step Agree Payment Amounts End of the navigation path, you can maintain payment agreements in any currencies. You do this as follows:

  1. Select the open items, for which you want to make an agreement, by business partner, contract account, contract, and company code, and net due date if necessary, and specify the agreement currency.

    If you want to create a payment agreement for the total balance of a business partner (irrespective of the transaction currency of the individual open items), set the Select All Open Items indicator

  2. Choose the Open Items pushbutton.

    Items for which there is a payment specification or a debit memo notification are not selected.

  3. If you want to create a payment agreement for the total balance of several business partners, choose the pushbutton with the quick info text Select Further Items to make further selections.

  4. Select the items for which you want to make the agreement.

    Double click the document number to navigate to the document display.

  5. Under Agreement Data, the system totals the items in the original currency and displays the amount to be paid in the agreement currency according to the exchange rate table. In the Amount to be Split field, enter the payment amount that you have agreed on with the business partner and choose Continue.

  6. Save your entry.

The system automatically splits the agreed amount over the selected open items proportionately and outputs the exchange rate resulting from the agreement.

If you have selected open items where the transaction currency and the agreement currency are the same, the system sets the agreement amount to the original amount and distributes the remaining amount to the other open items proportionately.

In the columns of the table containing the items, you can also define a date to which the agreement is to be valid. By setting the Evaluation in Payment Run indicator, you can determine whether the agreement is only valid for clearing online or also for processing using the payment program.

If you create payment agreements for the total balance of a business partner, during the automatic distribution of the agreement amount, for all items where the transaction currency is the same as the agreement currency, the system sets the agreement amount to the original amount and distributes the remaining amount proportionately to the other open items.