Final Billing with Down Payment Clearing
Process Flow
The sales order billing plan also contains the final billing date. As soon as you take away the billing block, you can carry out final billing.
In billing those payments already made by the customer should be cleared. This happens because those payments already made are taken into the billing document as items to be cleared. They are set as items, after the billing items to which they refer, in the billing document. When printing (Report RVADIN01 with form RVINVOICE01) the customer receives the text ‘payments made’ printed out for the down payment items. The down payment item value corresponds to those down payments made and not yet cleared.
Note
There is no billing. Billed amount - Down payment amount = remaining amount
to be paid. The customer merely receives the information concerning which amount he can transport during payment.
The down payments assigned to a billing document for clearing cause the system to offset all the completed payments against receivables in Financial Accounting (FI).
The total amount of the partial/final invoice is automatically posted in FI as a receivable, and the allotted down payments are cleared directly (down payment clearing).The transaction finishes when the incoming payment is posted and the open items are cleared. Postings made to the relevant general ledger account in Financial Accounting reduce the down payments left to be cleared.
Note
Final billing document:
Note
Postings in Financial Accounting:
In the above example only those items still open are shown (those down payments not yet cleared) due to the overview given by the customer account. That is both lines 21/1 and 21/2 each with 10, 000 DEM.
The customer is therefore asked to take the 20 000 DM that have not yet been cleared from the 90 000 DM due and to pay 70 000 DEM.