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 Approval Workflow for Real Estate Contract

Use

Using this workflow, you can process approval of a new or changed real estate contract and generate a related earmarked funds document.

For more information on the prerequisites, the process flow, and the workflow steps, see Approval and Earmarked Funds .

Features

The following workflows are available for this process:

Workflows

Workflow

Code

Description

WS1790004

RECN_Approve

Multiple validation of real estate contract RE-FX

WS1790005

RECN_AppPar1

Parallel release of line items

WS1790006

RECN_AppPar2

Parallel unlocking of line items

WS1790017

RECN_AppPar3

Parallel approval after activation

Note the following special features:

  • All changes to the real estate contract that affect the cash flow or already generated earmarked funds documents (such as, changes to budget assignments) automatically trigger this workflow when the changes to the contract are saved.

  • Budget-relevant changes that can trigger this workflow include:

    • Changes of account assignment (change to account assignments in the contract)

      Since account assignment changes are made directly to an active contract, only the release of posting is subject to approval in this case.

    • Changes to conditions (change of basic rent or advance payments for operating costs by a given amount starting on a given key date)

  • While the contract is in the workflow process, it is locked to other changes. The system issues a message to that effect.

  • Once the responsible person in Funds Management confirms the release of the real estate contract for posting, then the appropriate accountant can initiate periodic posting for the customer or vendor contract. This means that the documents relevant for funds management are generated in Flexible Real Estate Management .

Activities

  1. Start the approval process in processing for the real estate contract (transaction RECN) in a new or changed contract, by choosing Request Approval for Contract . Save your contract.

    After you save, the Approvals tab page appears. This tab page shows information about the generated earmarked funds document and about the status of the approval workflow.

  2. In your workflow inbox, execute the workflow work item for releasing activation of the contract. You receive an approval overview of the earmarked funds document. Choose the pushbutton to approve the earmarked funds.

  3. In your workflow inbox, execute the workflow work item for activating the contract. The real estate contract that is released for activation appears. Choose the pushbutton to activate the real estate contract.

  4. In your workflow inbox, execute the workflow work item for removing the posting lock. Unlock the real estate contract.