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 Maintaining Responsibilities for Users


You want to control the authorizations for postings and evaluations in the cash journal via user roles.


By assigning different user roles, you can give your employees in a branch different authorizations.

If you do not use the role concept in the cash journal, each user automatically has the same authorizations as the role of the branch supervisor. You do not have to assign this role to a user explicitly.


To use user roles in the cash journal, you first have to activate the role concept. To do this, in the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Business Transactions Next navigation step Payments Next navigation step Incoming/Outgoing Payment Processing Next navigation step Cash Desk/Cash Journal End of the navigation path , in the activity Maintain Specifications for Cash Desk/Cash Journal , set the indicator Use Roles in the area Cash Journal Settings .

In the activity Maintain Role-Specific Activities for the Cash Journal , you can define the activities permitted for the individual roles. Alternative, you can use the button Accept Standard to use the standard setting delivered by SAP for your application area. You can adjust these standard settings to your requirements at any time.

Then, in the SAP menu, choose Start of the navigation path Payments Next navigation step Cash Journal Next navigation step Responsibilities End of the navigation path and assign one of the following roles to the individual users (cashiers):

  • Branch supervisor (Role 21000058)

  • Cashier with special tasks (role 21000059)

  • Cashier (Role 21000060)

    Note Note

    You should only assign one branch to each branch supervisor.

    End of the note.

A cashier can assign a cash desk in the branch for which he has this authorization to himself, provided this cash desk has not already been assigned to another cashier. You can assign the role of cashier for a cash desk in a branch several times. In order for the system to assign the cash desk uniquely, you have to enter it in the user parameters of the cashier.

Note Note

In event 6120 you can assign the cashiers to the cash desks uniquely. To do this, define an installation-specific function module in the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Program Enhancements Next navigation step Define Customer-Specific Function Modules End of the navigation path .

End of the note.