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 Processing Checks


You want to enter, edit, and manage outgoing checks.


You have defined the specifications for check number lots, the reporting status, voiding reasons, and the numbering types for checks in the Implementation Guide for Contract Accounts Receivable and Payable (see Basic FunctionsCheck Management ).


Choose one of the following paths:

Role Check Management (SAP_FI_CA_CHECK_MANAGEMENT)→ Check Management

SAP Menu PaymentsCheck Management

There you can use the following functions:

Enter a check

To enter the data of an individual outgoing check in Check Management, choose CheckCreateNew . The transaction for entering check lots for outgoing checks appears. For more information, see the section Entering Outgoing Checks in Lots .

Process checks

Select the checks to be processed. To do this, select one of the following on the initial screen of Check Management on the tab page Check Selection :

Specific Check

Checks from Payment Run

Checks for Customers

Checks for Document

Checks with Status

Checks According to Selection Parameters You specify the parameters via Free Selections .

Choose Continue

The selected checks appear in the lower portion of the processing screen. To process individual checks, select these in the overview. Then proceed as described below. If you need this data outside the SAP system, you can save the overview.



Display a check

To display the data for one or more checks, select them in the overview and choose CheckDisplay .Choose Continue to display the data for the next check.

Void a check

To void a check, select it in the overview and choose CheckChangeVoid .

A dialog box appears where you can choose between the following procedures:

Reverse payment The transaction for reversing the payment document appears. The check is voided in the background.

Enter manual replacement check You can enter a replacement check manually.

Issue/print replacement check The processing screen for voiding checks appears. After you have voided the check, choose the function Issue Replacement Check . The data of the original check is defaulted on the following screen. If necessary, enter a period for the validity of the replacement check and save your entries. A spool request is created for the replacement check in the background automatically.

Void/print via payment run You use this function if the payment was processed by a payment run and the relevant payment data has not been reorganized yet. The check is indicated as voided in Check Management. To issue a replacement check for the voided check, you have to start the payment media run again. The print event results from the user settings on the tab page Program Control in the field Print Mode for Replacement Checks . There you can configure:

Whether the replacement check is to be printed immediately and the print parameters can still be changed

Whether the check is to be printed immediately in the background. In this case, the print parameters of the variant of the payment media run with which the original check was issued are used.

Whether the replacement check is to be printed later by rescheduling the payment media run in the payment run ( EnvironmentPayment Media ). This option is useful if you want to void several checks and then print the replacement checks together.

Specify a voiding reason and a reporting status on the subsequent screen and save the entry.

This voids the check. You use the reporting status to control whether the check voiding is reported to the bank. If the voiding has already been reported, you can enter the reporting date and set the status to Already Reported . In Customizing, you can assign reasons for check voiding and for each voiding reason, you can specify whether a replacement check may be issued.

Void a complete payment run

If you want to void several or all checks from a payment run based on a common voiding reason (for example, printing error), you can use the function Void Payment Run under Goto in the Check Management menu.

Select the checks to be voided according to the following criteria:

Date of execution and ID of payment run

Check number interval, company code, house bank, or account ID

Enter a voiding reason and, if you want to report the checks to the house bank, specify the report date, time, and ID.

Choose .

The checks are voided. A list appears, where the number of checks is displayed for each of the following categories:

Voidable checks

Paid checks

Voided checks

Locked checks

If you selected one of the categories stated in the area Output in the Control List before executing the program, then the list contains the details for each individual check as well as the number of checks per category.


To delete a check, select it in the overview and choose CheckChangeDelete . Confirm the security query. This deletes the check from check management. You can only delete checks with the status Voided or Open . Nor can there be a replacement check for the check to be deleted.

Correct a check

To correct a check, select it in the overview, choose CheckChangeCorrect , and change the required data on the following screen (non-payment-specific data). The relevant fields are ready for input. Save the changes. You can change fields of checks created by the payment run that are not ready for input as standard via the button Administrator . For this function you need authorization 018 for authorization object F_KK_SOND.

Replace a check

(in case of loss, for example)

You have the following options for issuing a replacement check in Contract Accounts Receivable and Payable :

To replace a check that was created and printed by the payment run, choose CheckChangeVoid and in the following dialog box, select Void/Print via Payment Run . Then proceed as described under “You want to void checks”.

To enter a replacement check for a check that you issued manually:

Select the relevant original check in the overview and choose CheckCreateReplacement Check .

On the following screen, specify a voiding reason and a reporting status and choose EditReplacement Check . If you have already reported the loss of the check to your bank, for example, enter Already Reported as the reporting status and add the reporting date and key.

The data of the original check is transferred to Check Management for the registration of the replacement check; you can add to it there.

Save the data.

You thus void the original check in Check Management and enter the data for the replacement check.

To enter and print a replacement check simultaneously, choose CheckChangeVoid and in the following dialog box, choose Issue/Print Replacement Check . Then proceed as described under “You want to void checks”. Alternatively, you can use Online Check Printing . The Online Check Printing transaction gives you direct access to Check Management, and you can also void the original check in this way.

Cash a check

To enter a check encashment:

Select the check in the overview and choose CheckChangeCash . On the following screen, the check receives the status Cashed automatically.

Define the encashment date. If there is only one encashment document for the cashed check, specify the encashment document and the document category. If there are several encashment documents for the check concerned, in the field Encashment Document , enter *, leave the field for the document category blank, and choose . A dialog box appears for you to enter the document data for the partial encashments. Note that you can only enter data for documents from Contract Accounts Receivable and Payable .

Save your entries.

You have therefore noted the encashment of the check in Check Management. The mass processing of cashed checks, for example, by electronic account statement, is provided by SAP as an interface for each function module. (See: Reconciling and Clarifying Outgoing Checks )

Assign a check to a payment document

In the menu choose GotoAssign Payment.

On the following screen, enter the company code and house bank or account ID.

Choose Execute . All checks that are not assigned to a payment document in Check Management appear on the next screen.

Assign the missing payment document numbers to the checks in the field Payment Document Reference manually.

Via the button Free Selections , you can use additional selection criteria to select the checks by company code and house bank.

Lock checks (stop payment)

Set the status "Locked“ for the check and report the lock to the bank via transaction FPCHX. If the deadline from which the bank guarantees that it will not cash the check has passed (usually 24 hours), reverse the payment document by scheduling the transaction for reversing check payments automatically (SAP menu: Periodic Processing ® For Contract Accounts ). This reopens the cleared items. By running the payment run again you can create a new check if required.

Locking outgoing checks is an alternative to issuing replacement checks and is used, for example, as Stop Payment in the USA. Invalid checks that have not yet left the company premises should be voided and reissued as previously. A check lock is not necessary in these cases.

Using the F_KKCR_BUK authorization object, you can restrict the authorization for changing data in Check Management to specific employees.