You must make the following adjustments in Customizing for down payment processing on the basis of document conditions.
The following condition types are supplied in the standard system:
AZWA
for debit down payments
AZWA
has the calculation type
B
(fixed amount) and condition type
initial
. It is configured as a group condition and can be entered for the header or item.
AZWB
for billing
AZWB
has the calculation type
G
(formula) and the condition type
E
(down payment demand/settlement).
AZDI
for rounding differentials balance
AZDI
has the calculation type
B
(fixed amount), the condition class
A
(surcharges or discounts), condition type
L
(generally new when copying) and cannot be edited manually. It is an item condition.
By copying the AZWA you can create a percentage debit down payment condition.
To enhance the pricing procedure proceed as follows:
At the end of the pricing procedure, after the output tax, configure the condition type
AZWA
. Select
Statistical
for the condition. Enter condition
2
(Item with Price Determination) and the condition basis formula
48
(Condition Down Payments). Formula
48
highlights the condition as a debit down payment. In addition, enter the condition value formula
49
(Condition Down Payments): it ensures that, for example, the gross value for the item is not exceeded.
Caution
Ensure that the condition basis formula
48
and the condition value formula
49
are activated in your system. If not, activate them in transaction
VOFM
.
Configure the condition type
AZWB
. Select
Statistical
for the condition. Enter condition
2
(Item with Price Determination) and the condition value formula
49
(Condition Down Payments). The formula
49
calculates the allocation value based on the order item data and its history. Set the print code.
If you are working with 100% down payments and partial deliveries, then minimal credits or debts can occur due to rounding differences.
Example
You have a sales order with a total value of 800 EUR that is to be paid in full. You deliver the order in three separate partial deliveries. You then get three bills each for 266.67 EUR, making a total of 800.01 EUR. This means that the customer owes you 0.01 EUR.
To avoid debts or credits of this type, configure the
AZDI
condition in the pricing procedure between the taxes and the
AZWA
. It is not statistical. Configure condition
2
(Item with Price Determination) and the condition value formula
49
(Condition Down Payments).
Example
In the example above the condition produces in the last bill a condition value of 0.01 EUR so that the last bill only has a value of 266.66 EUR.
To print the amount to be paid, the gross value-bill less the allocated down payments, add at the end of the pricing procedure a sub-total line "amount to be paid" with a condition type. At the 'from' level enter the
AZWB
level number. Enter condition
2
(Item with Price Determination) and the condition value formula
49
(Condition Down Payments). Set the print code.
A prerequisite fort he down payment processing is the account assignment on the underlying sales document. To do so, in financial accounting you must make the following settings in Customizing for the field status area.
Configure reconciliation account (transaction OBXR)
You must assign the field status area
G031
for the G/L accounts
Down Payments Received
and
Down Payments Requested
chosen by you.
Set Accounting Configuration (transaction OBXB)
You must configure the posting key for the down payments (process
ANZ
in the standard system) and the output tax billing (process
MVA
in the standard system).
Aside from this you must perform an account assignment for the tax account.
Configure posting key (transaction OB41)
You must set
Sales Order
as optional entry for the posting key
19
.
Set field status area (transaction OB14)
You must set
Sales Order
as optional entry for field status variant
0001
, field status group
G031
.
Assign field status variants to company code (transaction OBC5)
If you require both types of down payment processing then you can avoid mixed sales orders by defining two different types of sales documents for the sales order, one for sales orders on the basis of document conditions and another for down payments on the basis of billing plans. Items with billing-relevance
A
(delivery-related),
B
(order-related) and so on, are particularly important for down payments on the basis of document conditions. Down payments on the basis of billing plans rely on billing-relevance
I
(Billing plan). You can separate the items with item category determination.
Configure the item category determination on the basis of item category group
0005
for down payments on the basis of billing plans, which then leads to
TAO
type items with billing-relevance
I
.
Configure the item category determination on the basis of item category groups
NORM
;
BANC
;
BANS
and so on for down payments on the basis of document conditions, which then leads to
TAN
,
TAB
and
TAS
item types with billing-relevance
A
,
B
and so on.