Generating Mass Print with PDF-Based Forms

Use

Using this print function, you can generate a number of letters for a correspondence application. For example, you could create master data summaries for all rental units in a building.

Prerequisites

Each mass print program (such as, General Correspondence (Business Entity) ) is assigned to only one correspondence application. You made the basic settings for the correspondence application in Customizing. In Customizing for Flexible Real Estate Management (RE-FX) choose Start of the navigation path Correspondence Next navigation step PDF-Based Forms (Mass Print and Single Print) Correspondence Activities and Applications End of the navigation path .

Output Media, Language Settings, Sort Variants

You can send documents in the form of e-mail or as faxes. To be able to do this, you need to enter the e-mail address or fax number in the business partner data. In addition, you have to configure a SAPconnect interface. Make the appropriate settings in Customizing. Choose Start of the navigation path SAP NetWeaver Next navigation step Application Server Basis Services Communication Interfaces SAPconnect: Client-Wide Settings. End of the navigation path

Then make the necessary settings in Customizing for Flexible Real Estate Management. Choose Start of the navigation path Flexible Real Estate Management Next navigation step Correspondence PDF-Based Forms (Mass Print and Single Print) Basic Settings End of the navigation path .

This IMG text also explains how to make settings for automatic determination of the document language and for how to define sort variants.

Activities

Choose the appropriate transaction for the given real estate object. On the SAP Easy Access screen, choose Accounting Flexible Real Estate Management Correspondence and then what you want to print.

Enter the selection criteria for searching for the contract or master data objects to be printed.

On the Correspondence data and Output control tab pages, you can specify the type of documents that are output. Whether the three other tab pages, Special Parameters, User Fields and Text Editor, are displayed is dependent on your settings for the correspondence application.
Execute the program.

A list of all documents to be printed is displayed.

Document List

You can choose the following functions from the list:

Go to the print preview of each document by double clicking
Print all documents on the list ( with the quick info text Print All Documents )
Print selected documents ( with the quick info text Print Selected Documents )
Go to the master data object or the contract by choosing the pushbutton with the quick info text Master Data. If you defined a recipient, you can display this data by choosing with the quick info text Recipient .

If you want to hide the document list display, deselect the Selection List indicator on the Output Control tab page. Then the system outputs all documents directly.

Log

The system issues a correspondence log for each output activity and saves it as an SAP application log. The log is displayed if errors or warnings are generated. On each tab page, you can navigate to the log of the correspondence application by choosing with the quick info text Display your own last log (Ctr+F1). Or you can navigate to an overview of all logs of the correspondence application by choosing with the quick info text Display log overview.

Archiving

For information on how the system can automatically store created documents using the SAP ArchiveLink interface, see Archiving .