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 Amount Rules

Use

Amount rules define whether and how the grouped and sorted items are cleared.

The following amount rules are available:

[space]: No amount restrictions

0: Clearing only with equal amounts

1: No partial clearing permitted

2: No overpayment permitted

3: Max. amount difference acc. to tolerance group, write off tolerance

4: Max. amount difference acc. to amount check group

5: As for ‘4’, but for sequences of open items

6: As for ‘4’, but for sequences of documents

7: As for ‘4’, but for sequences of OI groups

8: Proportional payment/credit assignment to OI groups

9: As for ‘7’, but no cross-group clearing

Examples

Prerequisite: In the Specifications for payment receipt , you have defined that payments that can not be assigned are to be posted on account.

  • Grouping: VKONT, VTREF; sorting: FAEDN

Insurance object 2020 is assigned to contract account 4711. 4 premiums of 1000 EUR are due on a monthly basis from 01/01/02 for the insurance object. Group result: 4000 EUR.

The payment lot is used to post an incoming payment of 2000 EUR with the insurance object as the selection category.

Result with amount rule space : The premiums due on 1/1 and 1/2 are cleared.

Result with amount rule 0: No clearing, payment amount is posted on account.

Result with amount rule 4 (without amount check group): No clearing, payment amount is posted on account.

The policyholder makes a further payment of 2000 EUR.

Amount rule space : The remaining open items are cleared.

Amount rule 0: The previous incoming payment did not clear any items, but is included in the group result. Group result: 2000 EUR. All premiums are cleared.

Amount rule 4 (without amount check group): The group result is 2000 EUR. All premiums are cleared.

  • Grouping: VKONT; sorting: FAEDN

Insurance objects 2021 and 2022 are assigned to contract account 4712. Three premiums of 1000 EUR are due on a monthly basis from 01/01/02 for insurance objects 2021 and 2022.

Group result: 6000.

The payment lot is used to post an incoming payment of 3000 EUR, with business partner and contract account as selection categories.

Result for amount rule space : The items are sorted according to due date. For both insurance objects, the premiums due on 1/1 are selected and sorted, according to the sorting you have set. One premium due on 1/2, on one of the insurance objects, is also cleared. As no sorting is set for insurance objects, selection takes place by chance.

Result with amount rule 0: No clearing, payment amount is posted on account. The policyholder makes a further payment of 3000 EUR, which is posted using the payment lot: All premiums are cleared.

  • Grouping: VKONT, VTREF; sorting: FAEDN

Insurance objects 2021 and 2022 are assigned to contract account 4712. Three premiums of 1000 EUR are due on a monthly basis from 01/01/02 for insurance objects 2021 and 2022.

Group result: 3000 for insurance object 2021, 3000 for insurance object 2022.

The payment lot is used to post an incoming payment of 3000 EUR, with business partner as selection category, and without reference to an insurance object.

Result with amount rule space : All premiums for one of the insurance objects are cleared. As no sorting is available for insurance objects, selection takes place by chance.

Result with amount rule 0: Same as for amount rule space .

Result with amount rule 8: The premiums on both insurance objects due on 1/1 are cleared, the premiums on both insurance objects due on 1/2 are half cleared.

You have the following options for making an arbitrary assignment of the incoming payment to one of the insurance objects.

You use the payment lot to post the incoming payment with insurance object as the selection category, and by specifying the ID and/or

You set an alternative sort, which uses the separating attributes for the insurance objects (such as insurance object category, main and subtransaction); this allows you to give priority to the payment of the defined insurance objects.

  • Grouping: VKONT, VTREF; sorting: FAEDN, insurance object category

Insurance objects (auto liability insurance), 2021 (auto insurance) and 2023 (auto contents insurance) are assigned to contract account 4711. Insurance object 2020 can be differentiated from the other insurance objects by insurance object category 11. Three premiums of 1000 EUR are due on a monthly basis from 01/01/02 for every insurance object.

Group result for each insurance object: 3000 EUR

You want to pay the liability insurance first.

Define the insurance object category as the sort characteristic. As the insurance object category is not a characteristic of the DFKKOP table, you must create a function module, which is based on the FKK_SAMPLE_TFK116 module ( see Amount Check Groups ).

Use rule 3 for the insurance object category sort characteristic. Enter the characteristic value 11 in the alternative sorting; assign rank 1 to the characteristic value.

The payment lot is used to post an incoming payment of 5000 EUR, with business partner as selection category, and without reference to an insurance object.

Result with amount rule space : All premiums for liability insurance (insurance object category 11) are cleared. As no sorting is available for insurance objects, selection takes place by chance. Two more open items are cleared according to the due date, on one of the two other insurance objects.

Result with amount rule 0: No clearing, the amount is posted on account.

Result with amount rule 1: All premiums for liability insurance (insurance object category 11) are cleared. The remaining payment amount is posted on account.

The payment lot is used to post a further incoming payment of 4000 EUR, with the business partner as the selection category.

Amount rule space : All remaining open items are cleared.

Result with amount rule 0: As the incoming payment can not be assigned to a group, and the previous incoming payment does not have a group assignment, there is no clearing and a new payment on account is made.

Result with amount rule 1: A second policy is cleared with 3000 EUR; the remaining amount of 1000 EUR is posted on account. No clearing takes place for the third policy, as no settings for processing payments on account are defined in the clearing step.

In order to perform clearing for the third policy in this case, make the following settings. Prerequisite: Payments on account are mapped by your own main transactions.

Define a grouping according to VKONT, HVORG, VTREF. Use grouping rule 2 for the HVORG grouping characteristic. Enter characteristic value 5060 (HVORG for payment on account) in the alternative grouping. Use assignment rule 1; assign group 1 to the characteristic value. Retain the sorting.

The payment lot is used to post an incoming payment of 5000 EUR, with business partner as selection category, and without reference to an insurance object.

Result: All premiums for liability insurance (insurance object category 11) are cleared. The remaining payment amount is posted on account.

The payment lot is used to post another payment of 4000 EUR, with business partner as the selection category. Result: The remaining premiums are cleared.

  • Grouping: VKONT, VTREF, OPBEL; sorting: FAEDN

You have set the Write off tolerance indicator. Underpayments are accepted, up to a maximum of 5 EUR, and lead to clearing of the receivable. The tolerance limit always refers to the group result, not to individual items (meaning that it refers to the balance for all items that match in terms of the VTREF characteristic, when grouping according to VTREF).

Insurance object 2020 is assigned to contract account 4711. Three premiums of 1400, 1200 and 1000 EUR are due on a monthly basis from 01/01/02. Three groups are formed. The payment lot is used to post an incoming payment of 1198 EUR.

Result with amount rule space : The oldest premium due is partially cleared.

Amount rule 0: Amount rule 0 does not allow tolerances to be written off.

Result with amount rule 3: The premium of 1200 EUR, which is due on 1/2, is cleared, as the difference between the incoming payment and the open item lies within the tolerance limit. With amount rule 3, there is no partial clearing; all groups are checked according to the sorting that you have set. If a group fulfils the condition, clearing takes place.