Show TOC

 Correspondence Using an Office Application

Use

The following office applications are supported:

  • Microsoft Word (Word 97 and upwards)

  • Ami Pro

Prerequisites

  1. Install the office application on your desktop.

  2. Use the SAP GUI for Windows , since communication with the office application is not supported in the SAP GUI for HTML and SAP GUI for the Java Environment.

  3. Make the settings for the office application in Customizing. Choose:

    Start of the navigation path SAP Customizing Implementation Guide Next navigation step Flexible Real Estate Management (Enterprise Extension) Next navigation step Correspondence Next navigation step Office Application(Single Print) Next navigation step Basic Settings and Document Templates End of the navigation path

Features

Advantages

  1. Time and effort for setting up correspondence is minimal, since standard office applications are used.

  2. You can use your existing sample letters directly as templates. You simply have to replace text segments with Mail Merge fields.

  3. Once they are created, you can change documents using functions of the office application before they are printed or stored.

    Note Note

    This is especially useful for individual contract forms that need to be changed considerably.

    End of the note.
  4. You can change stored documents at a later date and store the new version under a new number.

    Technical Limitations

  5. The amount of SAP data that can be transferred to the office application is limited. It is only possible to transfer a flat structure of individual fields for each document, so that tables with a flexible number of lines are not supported.

    Example:

    It is not possible to output invoice items or to show the service charge keys in the attachment for service charge settlement. The maximum number of fields that can be output is 1024.

  6. Batch processing and automatic creation of multiple documents is not possible. Only single print is possible, and you have to print from the processing transaction for the given object.

  7. Also see the Prerequisites.