Show TOC

Background documentationEntering, Correcting, Displaying, and Monitoring

 

You enter and post postdated checks in a check lot for postdated checks. In doing so, you enter among other information, the check number, bank data and the check date entered on the check. This check date is the date on which the check is to be deposited with the bank.

At the time of the posting, the system generates corresponding business partner items and clears them.

During incoming payment clarification, you can post on account. Clarification cases can arise. You can rescind clarification, for example if the check receipt was mistakenly assigned to the wrong business partner or the wrong items were cleared. You can post partial clarifications.

In exceptional cases, it can be necessary to correct incorrect entries made during check entry from the check lot. After posting takes place, it is no longer possible to change the entries in the check lot. However, if you have special authorization 161 or 162 (authorization object F_KK_SOND), you can still change both the check date and the check number in transaction FPPDC2. In that case, only the data in check management is changed, not the data in the check lot. For each change, the system creates a version for the old status. You can display the versions in the check display transaction on the Versions tab.

In check management itself, no bank data is stored from the check lot; this data is only read and displayed. The business partner, whose receivables were cleared with the check, is also not stored in check management, but is read for the display.

It is possible to clear items from different business partners with one check.

In addition, all normal transactions in processing of incoming checks are possible for postdated checks, such as clarification postings, partial clarifications, and clearing resets. In cases that are unclear, you can navigate from the check display to the check lot in order to see all these postings (on the Clarification Postings tab).

You can display a check in these ways:

  • Using transaction FPPDC3

  • From the check monitor FPPDC_MON

  • From the document display of a document posted from check management by double-clicking on the check number in the document header.

You can use the Check Monitor (transaction FPPDC_MON) for managing and monitoring postdated checks. You can select checks in the check monitor using various criteria. From the list you can go to the detail display of a check and call the check deposit, check deposit list, and transfer functions.

In the account balance, you can define a layout variant that contains the data of postdated checks (such as the check number, check date, and status). Then it is possible to display these fields in the account balance. You can double click to navigate directly from the account balance to the check display, as long as the Double-click field sensitive field is selected in the user's settings.