Processing Payment Lots Manually

Prerequisites

The system posts payments that cannot be uniquely assigned to a contract account to a clarification account. You define this account in Customizing (see the Implementation Guide for Contract Accounts Receivable and Payable , Start of the navigation path Business Transactions Next navigation step Payments Processing Incoming/Outgoing Payments Define Clarification Accounts). End of the navigation path If however, you are entering a payment lot item manually, you can enter the account number directly in the line item.

If, for credit card payments, you forward the data to a specific card organization immediately, you can suppress the check of the validity period and the cardholder in Customizing. To do this, in the Implementation Guide for Contract Accounts Receivable and Payable choose Start of the navigation path Business Transactions Next navigation step Payments Incoming/Outgoing Payment Creation Payment Cards Define Accounts for Payment Card Organization End of the navigation path and set the the No Validity field to Xfor the organization concerned.The system then no longer requests validity information when you enter credit card lots for this credit card organization.

Features

Notes on the list screen

You can enter payment data on a detail screen or on a list screen. The list screen provides you with one line per payment in which to enter the payment data. To ensure the most effective data entry possible, in Customizing you should define a screen variant that contains the main fields, such as payment amount, business partner, check number (see Implementation Guide for Contract Accounts Receivable and Payable , Start of the navigation path Business Transactions Next navigation step Payments Incoming/Outgoing Payment Processing Define Screen Variants for Payment Lots End of the navigation path ). Fields that are not currently required are hidden automatically. For example, the column Document Number is hidden during data entry. The column Check Number is also hidden automatically if the lot processed is not a check lot.In Release 4.71, the entry and processing of payment lots has been changed over to Table Control . Therefore, you can no longer use the old screen variants that you used up to Release 4.64 if you upgrade; you have to create new variants. You can use report RFKK_VAR_MIGRATE to migrate old variants. Since the old variants had a five character key, but the new ones have only a three character key, the program changes the key where necessary. In the simplest case, the key is simply cut off after the first three characters. The variant names remain unchanged. If a payment lot is to be processed and no variant has been created at this stage, the system automatically generates the variant SAP; you can use this to process payment lots, check lots, and credit card lots.

Notes on the detail screen

You use the detail screen if you need to enter more information than is possible on the list screen. This can be the case in the following circumstances:

The list screen does not contain all the fields you require (for the clarification account or for details on repayment, for example).
You want to distribute the payment amount over several contracts, contract accounts, or business partners since the business partner has specified this on the transfer medium or check.
For payments for which you want to enter several selections, you can use an entry screen on the tab page Selections .

Notes for enhancing the screens

Using the customer include CI_FKKZP, you can include additional fields on the detail screen and the list screen. To do this, provide an include screen. The program name and the number of the include screen are determined in event 0222. For more information see the documentation and the coding examples in the related sample function module FKK_SAMPLE_0222.

On the detail screen, you can also define an installation-specific additional function. This function is in the menu of the standard delivery under Start of the navigation path Extras Next navigation step XXX End of the navigation path . You can also connect the function to a separate button. Event 0232 determines which function module is to be called when the user executes this function, and also determines the texts for the processing menu and the function key (xxx). For more information, see the documentation for the sample function module FKK_SAMPLE_0232.

Activities

You enter payment lots manually if the payment information exists in document form. This generally applies to check payments. You can also enter incoming transfers manually.

Choose one of the following paths:
- Role Incoming Payment Processing(SAP_FI_CA_INCOMMING_PAYMENTS) Process Payment Lot/Process Check Lot/Process Credit Card Lot
- SAP Menu Payments Payment Lot/Check Lot/Credit Card Lot
Enter a unique key for the payment lot, and choose Payment Lot Create.
Enter the control totals. State the total amount and the number of payments. (This step is optional).
Enter the header data. This includes the following information:
- Details for the documents to be posted:
  Document type, posting date, document date, currency, G/L reconciliation key
- Details for postings to the bank clearing account:
  Account number, company code, business area, value date
- Details for the selection criteria to be used:
  Business partner, contract account, document number, payment form number, payment advice note
Choose Edit New Items. .The list screen for entering payment data appears.

Enter a line item in the payment lot for each payment (see Entering Selection Data for Payments ). You must enter the payment amount and selection criteria for the open items.

In the case of check lots, you must also enter the check number. Further information will assist your efforts to clarify payments. For example, you could enter such additional data as the note to payee specified and the bank data for the check.

For credit card lots, you have to enter the credit card company and the card number. If master data already exists for the card in the system, or payments have already been made with this card, the data is completed automatically. If this is not the case, then you have to enter the cardholder, the validity period (valid from/valid to), the authorization number, and the authorization date and time explicitly.

You can determine the further processing of a payment as follows:

You want to	Proceed as follows on the detail screen:
Post a payment as payment on account	Select the field Post on Account .
Clarify a payment because you cannot assign it uniquely	Select the field For Clarification . You define the clarification account in Customizing. If you want to post an amount to an alternative clarification account, enter the number of this account in the Clarification Account field.
Initiate repayment of a payment amount	Select the field Repayment and enter the Repayment Method you require, together with the necessary bank data. If you enter a repayment method for which address data is required in the clarification – for example, check – you have to enter this data in a separate dialog box.A repayment by transfer is made to the bank details specified in the payment lot item as standard. If repayment is to be made using alternative bank details, or the bank details are missing in the payment lot, you can enter the bank data of the recipient in an additional dialog box. To assign alternative bank details, you need authorization for activity 13 of authorization object F_KK_SOND.
Transfer a payment to a clearing account	In the field Transfer Posting To , enter the required short account assignment for the required account. You define the relevant short account assignments in the Implementation Guide for Contract Accounts Receivable and Payable under Business Transactions Payments Incoming/Outgoing Payment Processing Define Short Account Assignments for Transfer Postings .
Transfer a payment from a payment or check lot that you cannot assign to clarification processing and thereby remove it from the clarification worklist	Specify the clarification account .

Once you have entered all your payments, you can save your entries. To do this, on the Process Payment Lot: Payments screen, choose Start of the navigation path Payment Lot Next navigation step Save End of the navigation path . You can now change, close, and post the payment lot. You can access these functions on the initial screen of the transaction. To access the initial screen, choose Payment Lot Other Lot . If you do not need to enter any further payments or delete payments entered, you can close the payment lot. To do so, choose Start of the navigation path Payment Lot Next navigation step Close End of the navigation path . You can then post the payment lot. To do so, choose Payment Lot Post. For more information, see Posting Payment Lots