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 Clarifying Credits

Use

You can use credit clarification to systematically process existing credits in accounts for your business partners.

Prerequisites

The credit items must be placed in clarification processing by the mass activity Create Credit List or during posting.

Procedure

  1. From the SAP menu, choose Start of the navigation path Payments Next navigation step Credits Next navigation step Clarification. End of the navigation path The initial screen for clarification processing appears. You can display the list of credits to be clarified as follows:

    • Administrator mode

      If you choose Administrator Mode , and you have the required authorization, you can display all credits to be clarified or that have been clarified that exist in the system.

    • Resubmission cases

      If you choose Resubmission Cases , the list displayed contains all credits for which you have previously set the indicator Credit Remains in Account Until on the tab Retain in clarification processing.

    • Clarification list according to selection

      If you make entries in the required fields in the selection area of the initial screen for clarification processing, and then choose with the quick info text Execute , the clarification list contains only those credits that fulfill the selection criteria. If you do not enter any restrictions, and then choose with the quick info text Execute , the list contains all credits that have been assigned to you for processing. If you select field names in the tree structure, and then choose with the quick info text Transfer Selection , you can add fields to the selection screen. Alternatively, if you choose with the quick info text Delete Selection , you can remove fields from the selection screen.

      A list of the credits to be clarified appears.

  2. Select the required item and choose Start of the navigation path Edit Next navigation step Clarify End of the navigation path . You can then use the following processing functions:

    Tab Pages

    Activity

    Transfer

    You can transfer the whole credit or part of it to a bank account, even if the master data for this account does not exist in your system, that is, the owner of the bank account is not a business partner. If you repay an incoming payment to a customer using the function Transfer on the tab page Transfer , the clearing account is determined via the posting area 0130 (see Implementation Guide for Start of the navigation path Contract Accounts Receivable and Payable Next navigation step Business Transactions Next navigation step Payments Next navigation step Processing Incoming/Outgoing Payments Next navigation step Define Specifications for the Repayment of Incoming Payments End of the navigation path ). When you transfer a credit that does not result from an incoming payment, the account determination takes place via posting area 1321 (see Implementation Guide for Start of the navigation path Contract Accounts Receivable and Payable, Business Transactions Next navigation step Credits Next navigation step Define Clearing Account for Transferring Credits End of the navigation path ).

    Disbursements

    You can pay the whole credit or part of it to the payer or another business partner.

    Retain

    If you select Credit Remains in Account Until , and specify a date, the credit remains in the clarification list until the specified date and is displayed as a resubmission case.

    If you select Credit Remains in Account Permanently , the credit item does not appear in clarification processing, even if you recreate the credit list.

    Clearing

    You can offset the whole credit or a partial amount with another item from the same partner, account, or contract (account maintenance).

    Transfer

    You can transfer the whole credit or part of it to another partner, another account, or another contract.

    Write-Off

    You can write the whole credit off to a G/L account. The text specified for the write-off is automatically copied into the G/L document.

    Send Clarification Notification

    If you were unable to assign a credit, you can send the business partner concerned a clarification notification and ask for clarification.

    1. Choose the pushbutton Clarification Notification… in the application toolbar.

    2. In the processing dialog that appears, you can configure the application form to be used on the tab page Print Parameters . As standard the application form defined in Customizing for the correspondence type (0032) is proposed.

    3. Choose with the quick info text Print Immediately using Printer Specified for immediate printing, or with the quick info text Place in Printset of Mass Printing to place the correspondence in the print set for mass printing .

    The clarification processing header displays locks for the following objects:

    • Document

    • Contract account

    • Insurance object (industry component Insurance )

    • Contract object (industry component Public Services )

      On the Disbursements tab page, you can change these locks or create new ones.