Use

You can assign various objects to real estate contracts.

Depending on the settings you made in Customizing for the contract type, you can assign the following object types to real estate contracts:

Usage objects

Cost centers

WBS elements

Orders

Equipment

Functional locations

Object groups

If the contract is a lease-out , you can only assign rental objects and object groups to it.

The exception to this rule is informational assignment, which is explained in more detail in the Procedure section.

You can use object groups for commercial contracts to group together objects for which the same conditions or notice rules have been agreed on. An object group contains multiple usage objects and is only valid for one contract. An object can belong to only one object group. The conditions can then refer to the object group.

Prerequisites

In Customizing, you defined which object types can be assigned to which contract types, and if the assignment is informational or free.

For more information, see Customizing for Flexible Real Estate Management (RE-FX) under Contract → Objects → Permitted Object Types per Contract Type

You specified the contract types for which possession dates are allowed that differ from the term of the contract.

For more information, see Customizing for Flexible Real Estate Management (RE-FX) under Contract → Contract Type → Define Contract Types.

To be able to use multiple assignment of objects, you activated the Other Additional Functions in EhP2 (XX01) subfunction in the IMG activity Activate Subfunction

For more information, see Customizing for Flexible Real Estate Management (RE-FX) under Basic Settings → Activate Subfunction.

Activities

You are processing a contract and are on the Objects tab page.

Assigning Objects and Object Groups

Add your objects/object groups to the table by choosing ( Insert Object(s) ). To assign a rental object to an object group, enter the number in the Group Number field.

If a contract type has the setting Objects are leased out as the Contract Reference in Customizing, you can only assign object groups or rental objects to the contract in the application. (This applies regardless of the object types, such as business entity or building, that you assigned to the contract type in Customizing).

Defining the Validity Period

You define the validity period for each object (or group) on the detail screen. If possession dates are allowed for the contract type, you can define additional possession dates for conditions that have a reference to an object or object group, if the Fixed Amount - Possession Dates calculation formula is assigned to the conditions. In that case, postings to conditions with object or object group reference are allowed within the time period defined by the possession dates, which can differ from the term of the contract.

You can access and process the detail screen of the previous or next object or object group by choosing ( Previous Entry ) and ( Next Entry ).

Additional Settings

You can make the following additional settings:

You can process the time-dependent data for assignments and object data for the rental object you select. The measurements and conditions defined in the rental object are automatically copied.

For objects that are not intended for exclusive use in one occupancy contract, you can select the Informational checkbox. These objects can be assigned to more than one lease-out contract and can be used by calculation formulas and distribution formulas for calculating and posting condition amounts (such as advance payment of service charges).

Common area in a shopping center (restrooms, billboards, and so on):

These are used by multiple lease-out contracts for posting maintenance, cleaning, or advertising costs.

If you choose ( Extract Rental Spaces ), you can extract rental spaces in change mode and assign them to a contract or object group in the contract.

In display mode, you can display an overview of rental objects and object groups by their validity periods by choosing ( Current Time Slot) and ( Complete Time Period).

For more information about time-dependent entries, see Management of Time Slots .

By choosing ( Activate Multiple Assignment ) you can assign a rental object to several object groups. The time periods of these assignments can overlap. You create contracts and assign several object groups to them. You assign rental objects to the object groups, and define different, overlapping time intervals for them. For the object groups, you create conditions and define distribution formulas that are used to make calculations based on the assigned objects.