Use

Amount check groups enable you to control the clearing of incoming payments for open items, or between credit and receivables on accounts, dependent on amounts.

Example

Insurance object 2020 is assigned to contract account 4711. Three premiums of 1000 EUR are due on a monthly basis from 01/01/02. An incoming payment is to clear as many premiums as possible, starting with the oldest premium. Partial clearing is not permitted. Underpayment within the tolerance limit leads to clearing. Overpayments are to be posted on account; an incoming payment clears this, if it corresponds to a receivable when in conjunction with a payment on account.

Use grouping rule 2 for the HVORG grouping characteristic. Enter characteristic value 5060 (HVORG for payment on account) in the alternative grouping. Use assignment rule 1; assign group 1 to the characteristic value.

Define the following amount check group and assign it to amount rule 4. Define a key, a name and the EUR currency as header data for the amount check group. Choose 0 as the from-amount, select clearing rule 1, and enter the tolerance limit amount (5, for example) and 10000 as the upper and lower amount limits. This setting means that every incoming payment, which differs from the item group balance, is cleared according to the amount limits.

The payment lot is used to post an incoming payment of 2500 EUR.

Result: The oldest receivables are cleared, 500 EUR is posted on account.

The payment lot is used to post another incoming payment of 500 EUR.

Result: The remaining receivable is cleared.

The payment lot is used to post an incoming payment of 1998 EUR.

Result: The remaining receivables are cleared.