If you want to process check encashments automatically in Contract Accounts Receivable and Payable (FI-CA), make the following settings in the Implementation Guide for
Contract Accounts Receivable and Payable
under
Define Bank Clearing Account for the Encashment of Outgoing Checks
Define Document Type for Check Encashment
When you issue checks, one document is posted for each check. This document is reflected in the posting record
Payable
to
Issued Checks
. You define the account for issued checks in the Implementation Guide for
Contract Accounts Receivable and Payable
(Posting area 1061:
). When the check is cashed, credit the account
Issued Checks
. FI-CA supports two posting scenarios:
One-step procedure
For each check cashed, one posting
Issued Checks
to
Bank Account
is created.
Two-step procedure
Firstly, in
General Ledger Accounting
, there is one posting for each check cashed or per total,
Cashed Checks
to
Bank Account
.
Secondly, there is one posting for each cashed check in FI-CA:
Issued Checks
to
Cashed Checks
.
The two-step procedure has the advantage that the balance of the bank account in the general ledger can be updated almost immediately. In both cases, you have to define the second account for the posting in FI-CA in Customizing. You define the
Bank Account
if you use the one-step procedure, and the
Cashed Checks Account
if you use the two-step procedure. You maintain the relevant entry in the Implementation Guide for
Contract Accounts Receivable and Payable
under
.
The clearing account for
issued checks
is determined as follows:
If there is no payment document for the transfer of the encashment data because the check was issued manually, then the posting is made to the check clearing account defined in Customizing for the payment program. If the check already exists in check management, the posting is made to the check clearing account to which the payment was posted. The status of the check is then updated in check management.
If the data for a cashed check does not exist in check management yet, the system temporarily saves the encashment data separately after the posting, instead of transferring it to check management. However, the encashment is posted to the relevant bank or bank clearing account. If the issue data of the check is transferred to the system later, check management is also updated.
If you have selected
Contract Accounts Receivable and Payable
as the component for the reconciliation of check encashments in Customizing, the system does not post a document in the general ledger for each check issued; instead, it creates totals postings.
If the check encashment was posted another way (for example, manually), you can enter the encashment manually in Check Management. To do this, choose
Cash Management
menu.