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 Writing Off Items in Mass Runs

Use

It is useful to write off items in a mass run if there are a large number of receivables that are uncollectible, or payables that cannot be disbursed.

Integration

The system updates the write-off history and the business partner's creditworthiness when you post a write-off document. You can set an indicator to release the written-off items for submission to external collection agencies; however, you need the special authorization F_KK_SOND for this.

Prerequisites

You have authorization for authorization object F_KKWOFFM.

You processed the following activities in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Business Transactions Next navigation step Write-Offs End of the navigation path :

  • Define Specs and Default Values for Mass Write-Offs

  • Automatic G/L Account Determination for Write-Offs

If you want to use write-off variants, you processed the following IMG activities:

  • Maintain Write-Off Variants

  • Maintain Age and Amount Grid for Write-Off Variants

Features

Using the mass write-off function, you can write off open receivables and open credits. These can be written off statistically or posted to the general ledger. You can select the documents to be written off according to various parameters that you maintain on the tab pages. This allows you to select according to the type of business transaction (for example, dunning charges). You can also conduct a simulation run before the update run for monitoring purposes.

In event 5008, which is always processed, you can apply industry-specific check rules. In this event, you can also apply check rules that are independent of whether the indicator Do Not Apply Write-Off Rules is set.

Using a write-off variant, you can automatically write off or prevent the write-off of individual items based on age and amount grids. For each age and amount structure, the write-off variant defines whether the current receivable can be written off. You can display the procedure as needed in the application log for information purposes.

The system determines the write-off variant in event 2957; you can define this event to best suit your needs.

200 days ago, you posted document 4711 with an amount of 1000. There is a write-off variant VARI with the following settings:

Days after Due Date

Sequential Number

Amount

Automatic Write-Off

Log

50

1

500

X

100

1

500

X

100

2

1000

X

X

100

3

5000

X

From these settings, the system derives the following procedure:

  1. The document is older than 50 and 100 days. The system therefore checks all four entries, but it first checks the specification where the number of days after due date is the highest and then the specification where the amount is the lowest.

  2. The system checks line 2 first. The amount of EUR 1,000 is more than EUR 500 and, therefore, does not qualify.

  3. The system then checks line 3. The amount of EUR 1,000 is within the range up to EUR 1,000 and therefore qualifies for the write-off.

  4. The system writes off the item automatically and makes a note in the log.

Activities

  1. Choose one of the following paths:

    • Role Start of the navigation path Receivables Administration(SAP_FI_CA_RECEIVABLES_ADMINIST) Next navigation step Start Write-Off Run End of the navigation path

    • SAP Easy Access screen Start of the navigation path Periodic Processing Next navigation step For Contract Accounts Next navigation step Write-Off Run End of the navigation path .

  2. Enter the required selection and posting parameters and the technical settings. Save your entries and choose Start of the navigation path Program Run Next navigation step Schedule. End of the navigation path For runtime reasons you must enter the business partner.If you select the indicator Release Receivables for Submission to Collection Agency on the tab page Posting Parameters , the items selected by the write-off run are automatically released to a collection agency.The collection agency is determined in event 5060 (see Automatic Release ).

For more information, see Functions for Scheduling Program Runs .

If you want to use the events mentioned, define an installation-specific function module in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Program Enhancements Next navigation step Define Customer-Specific Function Modules End of the navigation path .