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 Calculating and Posting Service Charges

Calculation

The system determines the costs per rental object or contract from the following factors:

  • Measurements

  • Length of occupancy

  • Accumulated costs for the settlement period

The apportioning of service charges to contracts is controlled by the measurements and the length of occupancy of the rental objects. The length of occupancy is determined by contract data (end of rental, notice), which takes account of the varying length of months as well as leap years.

The product of the measurement and length of occupancy within the posting period is the reference factor.

The costs are placed in a ratio to the total of all reference factors (costs / reference factor = price / square foot). The result is the cost factor per reference factor unit.

You determine whether, and what portion of, the calculated costs can be passed on to the tenant via the settlement participation in the contract.

If reference is made to consumption values, the length of occupancy has no significance and the apportioning is based on the recorded consumption.

The system also takes into account the non-apportionable service charges ( Example: Settlement of Non-Apportionable SCK ).

Posting Principle

The posting procedure is carried out in several steps:

  • Determination of the distribution bases according to the measurements of the participating rental objects, including an exact daily weighting depending on the measurement

All service charges of the settlement unit are credited using one credit account for each cost element and the corresponding rental objects/contracts are debited.

To do this, assign the corresponding credit accounts to the cost accounts in Customizing:

Start of the navigation path SAP Customizing Implementation Guide Next navigation step Real Estate Next navigation step Service Charge Settlement Next navigation step Keys and Rules for Settlement Next navigation step Accounts, Posting Key for Breakdown and Revenue Postings Next navigation step Settlement Accounts for Cost Accounts (Apport. Costs) End of the navigation path

  • For service charges of the contract that can be passed on (only tenant share, no owner share and no flat rates), the receivables are posted as follows:

  • For third-party usage : debit debit-side receivable, credit revenue (on contract)

  • For own usage : debit costs on cost center, credit revenue (on contract)

  • Transfer postings of the down payments made

Maximum Costs

The posting procedure takes into account maximum costsset for specific contracts in the service charge keys and the condition types for the tenant ( Example: Service Charge Settlement Maximum Costs ).