Use

Using the selection criteria, you can determine which open items are relevant for clearing. The selection options available vary and are adjusted to suit the processing procedure in question.

Prerequisites

You have specified the required selection criteria (selection categories) in Customizing (see the Implementation Guide for Contract Accounts Receivable and Payable →Basic Functions →Open Item Management →Specify Selection Categories).

Procedure

From the initial screen for posting a document, choose Edit → Select Open Items

The Enter Selection Criteria dialog box appears.

Enter at least one of the following selection criteria:

Business partner

Contract account

Contract

Broker (if the field is active)

Payment form number

Payment form reference

Document number

Document reference number

Classification key (if the field is active)

Due date

Payment advice note

If you set the indicator Create Proposal , a clearing proposal is created.

Selection criteria entered in the same line are linked with a logical OR. An open item fulfills the selection criteria for the line if it fulfills at least one criterion. For example, if you specify business partner numbers 4711 and 4712, the system selects only the items that are posted to contract accounts for business partner 4711 or business partner 4712.

Selection criteria entered in different lines are linked with a logical AND. An open item must fulfill one condition from each line to qualify for selection. For example, if you enter business partner number 4711 and contract account numbers V100 and V101, the system only selects those items that have been posted to business partner 4711 and either to contract account V100 or contract account V101.

You can specify one or more company codes as an additional selection criterion.

Enter the Parameters for Clearing Documents .