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 Automatic Account Maintenance


If you want to carry out account maintenance for a large number of contract accounts or business partners, in addition to manual account maintenance, you can use the mass transaction Automatic Clearing.


You have made the settings for clearing control for creating an automatic clearing proposal in Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Open Item Management Next navigation step Clearing Control End of the navigation path.

With the settings that you make under Start of the navigation path Business Transactions Next navigation step Automatic Clearing End of the navigation path, you can also influence how the clearing documents are composed by assigning corresponding grouping variants to define whether a clearing document is to be posted, for instance, for each contract account, for each contract reference, or for another item grouping.

See also the documentation for the individual IMG activities.


The report selects the open items that correspond to the selection criteria and clears them according to the settings you have made in Customizing for clearing control.

In addition, you can group selected items for a business partner or contract account into groups at event 0591. If you use grouping variants, then the groups that are formed with them are further subdivided in this event. The system then calls the clearing control per group and can then, when there are suitable postings, post several clearing documents. Items that can only be partially cleared or not cleared after grouping and assignment, you can continue to group again in an iterative process. In this way, clearing control has the opportunity to assign the items again in a subsequent call. This means that you can define a series of groupings with a decreasing level of detail and clear an item in a single run in several steps with several partial clearings. You can return messages for the grouping logic; these are written in the application log.


  1. To start the report, choose one of the following paths:

    • Roles

      Administration of Receivables Balance (SAP Start of the navigation path _FI_CA_RECEIVABLES_ADMINIST) Next navigation step Automatic Clearing End of the navigation path

    • SAP Easy Access screen

      Start of the navigation path Periodic Processing Next navigation step For Contract Accounts Next navigation step Automatic Clearing End of the navigation path

  2. Assign a date ID and an identification that you can use to identify the run later, and enter the required selection parameters on the tab page General Selections.

  3. Schedule the program run. For more information, see Functions for Scheduling Program Runs.