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 Example: Service Charge Settlement Maximum Costs

Starting Point

You want to define maximum costs for the following settlement units on a lease-out contract. These are the maximum costs that can be assigned to the tenant during service charge settlement.

Settlement Unit (SU)

Maximum Costs per Settlement Unit

1500 Street cleaning

€200.00

Any additional costs incurred are charged to the owner.

Prerequisites

  1. The contract for the rental object being settled is active.

  2. You created a settlement unit with the Street cleaning service charge key and assigned a participation group.

  3. The apportionment rule of the settlement unit is assigned to the same measurement type that is used for measuring the rental object.

  4. You generated the cost collectors for period to be settled (in the settlement unit on the Cost Collector tab page) .

  5. You posted a document, for example for €800.

    You can use the following data:

    Header Data

    Document type

    PstKy

    Account

    Invoice - net

    Invoice

    Vendor

    Vendor item:

    Calculate tax

    PstKy

    Account

    X (set indicator)

    Debit entry

    RE apportionable operating costs

    G/L account item:

    Tax code

    16% domestic input tax

  6. If your company code opts for input tax, you also performed option rate determination for each month being settled.

Procedure

Enter the maximum costs per settlement unit in the master data of the contract on the Settlement Participation tab page. The participation type can be Advance Payment due to the Operating costs advance payment condition defined in the contract.

Result

The final settlement calculates the following settlement result for this lease-out:

The tenant does not opt with regard to sales tax. For settlement unit 500, the system determines net costs of €800 plus €128 tax.

As a result of the maximum costs (€200) entered for this contract, the costs assigned to the tenant are limited to 200. Therefore, the amount assigned to the owner is reduced by this amount (928 - 200 = 728):

Settlement Type

Net

16% tax

Gross

Tenant’s share (posting to customer)

172.41

27.59

200.00

Owner’s share (posting to RU account)

627.59

100.41

728.00

If the tenant were to opt, the amount of maximum costs would be based on the net amount.