Definition

Space, from which you can extract smaller spaces for rental ( rental spaces ). A pooled spaced cannot be leased out itself as an independent object. You have to convert it to a rental space to be able to lease out a pooled space.

Creating a pooled space is a requirement for being able to create and lease out rental spaces.

Use

A pooled space cannot include space of multiple buildings or land. For example, if you want to assignrental spaces with the usage type Office Space to a contract, but the rental spaces are in different buildings, you have to create a separate pooled space for each building.

A pooled space can be assigned to any non- occupancy contract(such as a service contract), but not to an occupancy contract (lease-out). For assignment to an occupancy contract, you first have to extract rental spaces from the pooled space. The procedure is described in Extracting Rental Spaces .

For more information on informational assignment in the contract, refer to Creating and Assigning Objects in Real Estate Contracts .

You can create, change and display a pooled space. Below is a description of how to create a pooled space.

NumberRange

Depending on the setting in Customizing, the number of the pooled space can be assigned externally or internally.

Procedure

Create Pooled Spaces Individually

General Data Tab Page

Enter the number of the building or land the pooled space belongs to.

The validity period is automatically inherited from the superior object. If the pooled space has a different validity period, enter this in the Valid From and To fields.

When you create a pooled space, the address of the superior usage object is automatically adopted. However you can enter a different address.

The more details you enter in the address in the dialog box, the faster the system works. If the system has already stored several addresses for the client, a dialog box displays an overview of the existing addresses that match your selection criteria.

Additional Data Tab Page

You can enter infrastructure characteristics in the Infrastructure group box.

Occupancy Tab Page

Here you receive an overview of the availability of a rental object over time. Along with assigned occupancy contracts, you see when the object is vacant. A list of real estate contractsto which the rental object is assigned is displayed here. From the list you can go directly to the display of each real estate contract.

Keep in mind the special considerations for assigning a pooled space to a contract. This is explained in more detail in the Use section above.

You can add new vacancy periods here and change vacancy reasons. You can prevent the rental object from being rented during a given vacancy period, for example if the object is being renovated. You can also replace default posting terms that were proposed for a given vacancy period.

For more information, see Vacancy Reason .

Measurements Tab Page

Here you can assign measurements to the rental unit. This is a prerequisite for extracting rental spaces later. For more information, see Define Measurements

In display mode, you can call up validity periods by choosing with the quick info text Current Time Slot and with the quick info text Complete Period .

For more information on time-dependent entries, see Management of Time Slots .

Fixtures/Fittings Tab Page

Here you define the data on the fixtures and fittings and location of the rental object. Since changes to fixtures and fittings characteristics made in the master data of the building are not inherited automatically by the rental object, any changes have to be entered or deleted manually on the rental objects themselves.

For more information on working with fixtures and fittings characteristics, see Entering Fixtures and Fittings Characteristics .

You have the option of defining the characteristics as time-dependent. Define the validity period for each characteristic in the detail screen. You can access and process the detail screen of each characteristic by choosing with the quick info text Previous Entry and with the quick info text Next Entry .

In display mode, you can call up validity periods by choosing with the quick info text Current Time Slot and with the quick info text Complete Period .

For more information on time-dependent entries, see Management of Time Slots .

Posting Parameters Tab Page

For more information, see Posting Parameters .

Conditions Tab Page

The rental object conditions are available as default values on the contract. You can change the conditions on the contract.

You define condition types in Customizing. Choose:

 SAP Customizing Implementation Guide Flexible Real Estate Management Conditions and Flows Condition Types and Condition Groups Condition Types

If conditions exist, the system generates a cash flowthat you can display by choosing with the quick info text Cash Flow.

By choosing with the quick info text Current Time Slot and with the quick info text Complete Period you can access the Management of Time Slots function.

Adjustment Tab Page

Here you can enter an adjustment rule for adjustments of conditions.

For more information on adjustments, refer to Adjustment of Conditions (Rent Adjustment) .

Partner Tab Page

Here you can assign business partners who have a relationship to the rental object, and navigate to the business partner master data.

For more information on the SAP business partner, see SAP Business Partner in RE-FX .

Assignments Tab Page

In Customizing you specify if the system automatically creates and assigns a functional locationin the Plant Maintenance (PM) component when you create a rental object. If this setting is not made, you can manually create a functional location and assign it here.

Based on certain notifications (malfunction reports, service notifications, inspection), and depending on the Customizing settings in the Plant Maintenance (PM) component, you can create a maintenance order (or service or maintenance plan order) directly from the rental object.

In addition, depending on your settings in Customizing, you can:

For more information, see Creating and Assigning External Objects from Real Estate Objects .

Area Shares Tab Page

In this table all rental spaces are displayed that you extracted from your pooled space. You can navigate to the master data of the rental spaces and delete rental spaces if they are not yet saved. By choosing with the quick info text Extract New Rental Space you can extract further rental spaces. The procedure is described in Extracting Rental Spaces .

Architecture Tab Page

Here you can assign existing usage objects to existing architectural objects or the other way around. This assignment can be either partial or complete. In addition, when you create usage objects, you can specify that they are created from existing architectural objects. The advantage of this assignment is that you can partially or completely adopt the measurements of the assigned object. While doing so, you can automatically or manually update the measurements on the usage object.

For more information, see Assignments Between Usage and Architectural Views (Individual Processing) .

For general information on the architectural view, refer to Architectural View .

Here you can establish or remove the link between the pooled space and an architectural object.

You can use drag and drop to assign architectural objects from the navigation area.

Option Rate Methods Tab Page

On this tab page you define methods for option rate determination. The method that has been defined in Customizing as being the default method is defaulted by the system here. However you can change this setting in the Option Rate Method Detail area.

Meter Tab Page

Here you can create and edit meters for the pooled space. You use meters to record consumption-dependent service charges.

For more information, see Editing Meters .

Settlement Companies Tab Page

The automatic assignment of external settlement companies is processed here. The table displays the name of the accounting company and the consumer number (identification of the real estate contract used by the settlement company). You can change the number manually.

You first have to assign the pooled space to a settlement unit that is intended for data exchange with external settlement companies ( Data Exchange Settlement Unit ).

Details on external settlement companies are defined in Customizing. Choose:

 SAP Customizing Implementation Guide Flexible Real Estate Management Service Charge Settlement External Settlement Characteristics of External Settlement Companies

Reminders Tab Page

For more information, see Reminders .

Overviews Tab Page

Here you can display the cash flow for a vacancy, for example.

Plan and Create Multiple Pooled Spaces

If you created architectural objects, you can plan and create multiple pooled spaces from the architectural structure. On the SAP Easy Access screen, choose:

 Accounting Flexible Real Estate Management Usage Master Data Rental Object Define Pooled Spaces

For more information, refer to Planning Pooled Spaces .