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 Service Charge Settlement for Tenants of Condominiums

Use

Service charge settlement for tenants of condominiums is called tenant settlement . You perform tenant settlement in the COA company code.

During tenant settlement, the system searches for those rental objects that are linked to those in the COA company code. These rental objects can be in the manager company code or in the condominium owner company code. If such rental objects are found, then the system apportions the costs to the tenants of these objects (based on the occupancy contract in the condominium owner company code or manager company code). The apportionment rule used in this case can be the same as the one for the COA settlement.

Note Note

If you have only object mandates for your third-party management, then you only need to perform a normal service charge settlement for these in the object mandate company code. You make settings for settlement in the object mandate in the IMG activities under Service Charge Settlement, just as you would for your own rental objects.

End of the note.

Integration

Usually you perform COA settlement before tenant settlement. You should not perform tenant settlement before COA settlement, except in rare cases. Even if you do perform tenant settlement first, the system does not clear the costs of the settlement unit until the COA settlement takes place.

Prerequisites

You made settings in Customizing for service charge settlement.

Features

The system calculates and posts the settlement in the same way as used for normal service charge settlement:

  • It determines the costs from the settlement units (SUs) in the COA company code (that is, those costs that are apportionable to the tenants).

  • If applicable, the system determines the costs that are only apportionable to tenants. (This is sometimes needed for property tax on the condominium.)

  • The system determines the contracts involved:

    • Contracts for linked rental objects in the manager company code

    • Contracts for linked rental objects in the condominium owner company code

    • Contracts for rental objects that are part of common property in the COA company code

  • The system posts the receivable or credit memo against the tenant’s account (as with normal service charge settlement), with clearing of open advance payments, if applicable.

    Note Note

    The system does not make any vacancy postings.

    End of the note.

Activities

  1. In the COA company code, on the SAP Easy Access screen, choose Start of the navigation path Accounting Next navigation step Flexible Real Estate Management Next navigation step Third-Party Management Next navigation step Tenant Settlement Next navigation step Execute Tenant Settlement End of the navigation path .

  2. Enter the COA mandate in the Company Code field. Enter an ID of your choice for the settlement.

  3. In the Activity column, choose the settlement step up to which you want to execute the settlement.

  4. Execute the settlement.

    In this activity the postings are only simulated. To post the costs, choose Post Tenant Settlement.