Creating an Invoice List

Use

When you work with invoice lists, you need to be familiar with the following concepts:

Prerequisites for invoice lists
Relationship to Pricing
Structure of an Invoice List
Changing header and item data
Integration with financial accounting (FI)

Prerequisites

You can only process invoice lists if the following prerequisite data is defined by your system administrator in Customizing for Sales:

Condition type RL00 (factoring discount) must be maintained and, if required, also the condition type MW15.
An invoice list type must be assigned to each billing type that you want to process in invoice lists. The standard version of the SAP R/3 System includes two types of invoice lists: LR for invoices and debit memos, LG for credit memos.
Copying requirements must be defined (for example, the payer, terms of payment and other fields that must be identical in the documents to be included in the invoice list)

In addition, before you process an invoice list, you must maintain the following master data:

A customer calendar must be defined, specifying the time intervals or dates on which invoice lists are to be processed.
The customer calendar must be entered in the Billing Sales Area view of the customer master record.
Pricing condition records for the condition type RL00 and, if necessary, (e.g. in Germany) the condition type MW15 must be maintained.
Output condition records for condition types LR00 and RD01 must be created.

Relationship to Pricing

The system processes factoring discounts in invoice lists in exactly the same way as other kinds of pricing elements. The data for the factoring discount is stored in condition records. Controlling during document processing is carried out via condition types, pricing procedures and access sequences. This control data is defined in Customizing for Sales by your system administrator.

For further information, see Conditions and Pricing .

Structure of an Invoice List

An invoice list represents an individual billing document. It consists of a document header and document items . Each item represents a billing document that you have included in the invoice list. The header contains an overview of summary information, such as the net value of all documents in the invoice list, the value of the factoring discount, details of taxes, and so on. It also contains information on partners and output.

Changing Header and Item Data

You can change some of the header data - for example, the billing date - when you process the invoice list. You can change an item - either an individual or collective invoice - and display document details. However, you cannot change any data in individual billing documents once they are part of an invoice list.

Note Note

It is possible, however, to make certain global changes to output in all items in an invoice list.

For further information on output, see Communication in Sales and Distribution Processing .

End of the note.

Integration With Financial Accounting (FI)

The documents that you want to combine within an invoice list must already have been billed and forwarded to Financial Accounting. Here the billing documents intended for an invoice list are blocked for normal dunning transactions.

The dunning block on FI documents is lifted as soon as you create an invoice list and transfer it to FI . The system then calculates the new dunning date for the invoice on the basis of the invoice list date.

In addition, the system enters invoice list numbers in the FI documents as reference numbers. Invoice list numbers can then be entered for incoming payments.

When you save the invoice list, the system automatically creates an accounting document for the factoring discount and possible taxes and posts it to the corresponding G/L account in FI.