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 Starting the Processing Step

Use

Processing of the transmission (that is, the matching process) can be started either manually or automatically.

Features

Manual start of processing

  • You start processing manually from the Self-Billing Monitor. You access the list of transmissions designated for manual processing, and select the transmission that you want to process. You can only ever manually start processing for one transmission at time.

Automatic start of processing

You have various options for starting processing automatically:

  • Start automatically without checking for incorrect records (only the IDocs without verification step errors are processed)

  • Start automatically if all records correct

You can also specify what triggers the automatic start:

  • Automatic start when target number of IDocs reached

Here, the total number of IDocs included in the transmission must be transmitted by the EDI subsystem to SAP inbound processing. The system tracks the number of IDocs transmitted and starts processing when the target number is reached. In this case, no delay time is required.

The EDI sub-system must set the target number of IDocs in the last IDoc to be created, in the segment/field E1EDS01/SUMME, with qualifier 028. See also EDI-Settings for the SD Self-Billing Procedure .

  • Automatic start when transmission is ended

Recommendation Recommendation

Here, the IDoc transmission is ended by the automatic start of processing. The automatic start is triggered when the delay time has run out. Is it assumed that all IDocs for a transmission have been received by the end of the delay time.

For example, if a transmission is created at 6pm and the delay time is 6 hours, then the first IDoc (the IDoc that created the transmission) schedules a job for the verification step at 12am. That is, at 12am the transmission is ended and processing is started (change from status A to B). Once a transmission has changed from status A to B, the next inbound IDoc creates a new transmission.

SAP recommends to only use the option with time delay if the option with the target number is technically not possible.

End of the recommendation.

However, you can still specify a period of time during which processing is permitted for automatic and for manual processing. You do this in the Self-Billing Monitor, under Start of the navigation path Settings Next navigation step Maintain General Parameters End of the navigation path . This enables you to plan processing for a time at which system performance is less critical (for example, between 12am and 6am). If you do this, scheduled jobs are put to the next possible date/time.

Activities

  1. If required, enter a permitted time period for start of processing under Start of the navigation path Settings Next navigation step Maintain General Parameters End of the navigation path .

  2. Specify whether processing is manual or automatic under Start of the navigation path Settings Next navigation step Maintain EDI Partner End of the navigation path .

  3. In case of automatic processing, set whether the start of processing ends the transmission, or whether the system starts processing when the target number of IDocs is reached.

  4. If you have set automatic processing and that the system starts processing when the target number of IDocs is reached, you must make the corresponding settings in the EDI sub-system.

  5. Check with the person responsible for the EDI subsystem if the IDoc counter data can be delivered. It suffices if the data is written into the last IDoc that the subsystem sends to the SAP system.

  6. If you have set automatic start of processing and that start of processing ends the transmission, you must also specify a delay time.

  7. If you have set manual start of processing, go to the Self-Billing Monitor and access the list of transmissions for manual start, then select the transmissions to be processed. Choose Start processing step . If you are currently within the permitted time period, the transmission is processed immediately in the background. Otherwise, a time is planned for starting within the permitted time period.

Result

After processing, the processing status changes to either processed with errors (C) or processed without errors (D).

If errors occur during processing, this is indicated by an entry in the list of deliveries. A on a green background = OK, B or blank on a red background = error. This gives you detailed information on the errors and, where appropriate, a solution suggestion.

Note Note

If any IDocs still show errors from the verification step at the start of the processing step, they are not put through the processing step.

This is indicated by a number greater than 0 in the NoErrors (number of errors) field and a 0 in the Pro (processing progress) field - zero here signifying that the transmission has been through the verification step but not the processing step.

End of the note.