PDF-based forms do not provide word processing in the usual sense. Instead they define properties of templates, such as the layout and the output characteristics. At the time of output, the system then generates the documents based on this template.
SAP provides PDF-based sample forms in
Flexible Real Estate Management
. PDF-based forms are the type of form now recommended. They replace the functions previously covered by
SAP Smart Forms,
which were used up to now
.
If you created your own Smart Forms in earlier releases, you can continue to use your existing Smart Forms without making any changes to them.
If you want to set up new forms, use PDF-based forms.
You have to have made settings in Customizing to be able to use PDF-based forms.In Customizing for
Dunning
Dunning correspondence is an exception because it is handled using correspondence functions of the
Financial Accounting
component. Although variants of the dunning form are used in
Flexible Real Estate Management,
you have to make the Customizing settings for calling dunning correspondence in the
Financial Accounting
(FI) component. In Customizing for
Financial Accounting
, choose
. You make additional settings in RE-FX. For more information, see
Dunning
.
The following functions are available with PDF-based forms:
They enable high-performance mass printing (also as batch processing) with optional document archiving using the SAP ArchiveLink interface.
In typical Real Estate correspondence processes, there are no limits on retrieval and output of data from the system. The system also supports the output of data in table form and the determination, calculation and display of customer-specific data.
You have flexible, automatic control of the documents that are created for each business partner (role) ( Correspondence Activities). You define correspondence activities in Customizing.
E-mail and fax are supported, depending on the technical options available to the business partner in question.
They are integrated in the development landscape, with transports, translation tools, and so on.
Caution
You cannot change a document once it is created. However, before you create correspondence, you can enter text in a text editor. This text is then output at the position defined in the template.
Correspondence applications are defined by the system and relate to one specific real estate object. The following correspondence applications are defined for master data objects:
General letter
Master data summary
For real estate contracts, various correspondence applications are available. These are dependent on the contract type, contract terms (such as sales term or adjustment term), and contract processes (such as notice or renewal). These correspondence applications include:
General letter
Master data summary
Contract form
Contract account sheet
Service charge settlement
Sales-based rent settlement
Adjustment
Notice/confirmation of notice
For each correspondence application, there is a transaction for mass print and single print inprocessing of the master data or contract data:
with the quick info text
Print:
printing with PDF-based forms
with the quick info text
Print with
Office Application
You can also have the system automatically archive the documents that are created.