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 Account Balance Display by Snapshot

Use

For individual business partners whose contract accounts have a large number of items, you can create the account balance display from a preselected set of items – a snapshot.

Prerequisites

In the Implementation Guide for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Account Balance Display Next navigation step Define Business Partner for Creation of Snapshots End of the navigation path , you have entered business partners with large numbers of items.This setting is one of the current system settings and, therefore, you can access it in the menu under Current Settings (Business Partner for Snapshots).

Note Note

Note for the industry component Insurance

You can only use snapshots in the account balance if there is exactly one insurance object-business partner relationship for the selection criteria entered.

End of the note.

Features

The system manages the business partner for whom you create an item set in table TFK021_SNAP. Changes to this table are current settings, which means that you can also make entries in the productive system. You use report RFKKSNAP (SAP menu: Start of the navigation path Account Next navigation step Account Balance Snapshot End of the navigation path ) to create the current dataset for all (or selected) business partners in this table and save it as a data cluster in the database in the form of a snapshot.

When you call up the account balance display, the system checks whether a unique business partner can be determined from the selection conditions.

If the system has determined a business partner and a snapshot exists for this business partner:

  1. The system imports this snapshot.

  2. The system checks the current selection conditions.

  3. The system displays the result in the list with corresponding information that the data is not up-to-date and with the date of the snapshot.

    Note Note

    If you use account balance roles or event 1210 such that several selections are derived from one selection condition, the system does not evaluate the snapshot.

    For installment plans, the snapshot contains the installment plan items and not the original item for these installment plan items. Therefore, if, in the list category, you make the setting that the original items for installment plans are to be displayed, the system ignores the snapshot for the display.

    End of the note.

Activities

For a snapshot to reflect the current data status, you have to update it at regular intervals.

If you are in a snapshot display, you can deactivate the snapshot from the menu via Start of the navigation path Account Balance Next navigation step Current Status. End of the navigation path The system then reads the current data.

If you select by contract account or contract, you can use the new event 1219 here to determine a business partner.