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 List of Sales Documents

Use

You use this function to list sales and distribution documents (such as sales orders or billing documents) within a certain time period. You can also specify additional criteria, such as:

  • Business partner (for example, sold-to party, payer)

  • And/or material

  • Purchase order number

You can decide whether you want to list all sales documents or just open ones. You can also restrict your list to all those sales documents you created yourself.

There are various reasons for setting up a list of sales documents, for example:

  • You want to obtain information about existing sales orders in response to a customer inquiry.

  • You want to display all quotations for a certain material or a business partner for analysis.

  • You want to display all sales orders where data is still incomplete.

Prerequisites

The following indexes must be activated in Customizing for Sales and Distribution under Start of the navigation path Sales and Distribution Next navigation step Sales Next navigation step Lists. End of the navigation path

  • Partner indexes (for lists according to sold-to party, payer, and so on)

  • Item indexes (for lists according to material)

You can use an existing display variant or define your own to determine which columns should be displayed in the list. Before you can save your own display variant, you must first define a parameter in your user profile by choosing Start of the navigation path System Next navigation step User profile Next navigation step Own data End of the navigation path and entering the following in the Parameters tab page:

  • SD_VARIANT_MAINTAIN in the Parameters column

  • A in the Value column

For more information, see Display variants in the CA - ABAP List Viewer documentation.

Features

The ABAP List Viewer functions are available for processing these lists. For more information on list processing, see CA-ABAP List Viewer .

You can use lists to make mass changes, that is, changes to several sales documents at the same time, by entering a:

  • New plant

  • New material

  • New pricing

  • New currency

For example, if you want to reprice several sales documents, select the relevant sales documents and choose Start of the navigation path Edit Next navigation step Mass change Next navigation step New pricing. End of the navigation path

Note Note

If you want to make a change that affects the items (for example, a new plant or a new material), you must choose a display variant which lists the items in the sales document. To change the display variants, choose Start of the navigation path Settings Next navigation step Display variants. End of the navigation path

End of the note.

Call

You can call up the lists as follows:

  • By choosing Info system in each area: For example; Start of the navigation path Logistics Next navigation step Sales and distribution Next navigation step Billing Next navigation step Info system Next navigation step Billing documents End of the navigation path

  • Or by choosing General report selection , where all the reports are stored: For example; Start of the navigation path Information systems Next navigation step General report selection Next navigation step Sales and Distribution Next navigation step Billing Next navigation step Billing documents End of the navigation path