Copying Cash Flow Records from RE Contract to Plan

Use

This function copies planned records from the cash flowof a real estate contract to a CO plan version.

Selection Criteria

Real Estate Contracts

Enter your criteria for selecting contracts. You can search for contracts by business partner or by assigned objects, for example, by setting the indicator to activate the selection fields.

Caution Caution

Note that you can make entries in the selection fields even if the indicator is not set, but the system ignores these entries.

End of the caution.

Cash Flow Items

Enter the fiscal year and an interval for the fiscal year period and, if you wish, set the Consider Actual Records? indicator.

Note Note

When this indicator is set, not only planned cash flow records are taken into account, but also records that have already been posted in periodic posting.

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Object Types

Select the object types for the records of the object cash flow from the distribution of conditions that you want to be considered. If you also want to include the partner-related cash flow, set the Contract s indicator.

Note Note

These indicators specify which object types are considered when the system determines the CO planned records from the cash flow.

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Example Example

If you set the Usage Objects indicator, only those cash flow records are used that would be posted to a usage object in periodic posting. Cash flow records that would be posted to other objects, such as contracts or cost centers, are not considered in this run.

End of the example.

Target (Plan)

If you wish to enter the CO plan version, read the field help (F1) for the Version field.

Choose the target object type. This field specifies the hierarchy level up to which the planned records generated from the cash flow are cumulated. An entry in this field has an effect only if you selected Usage Objects in the Object Types group box.

Caution Caution

Values for rental spaces are always posted to the higher-level pooled space, even if you choose Object-Specific in the Target Object Type field.

End of the caution.

Example Example

You chose Building/Property as the target object type. The planned records resulting from the cash flow of all rental objects of the building are now entered on the building as total planned values. Values for business entities are still assigned to the plan of the respective business entity.

End of the example.

You can adjust cash flow records before posting them to the CO plan version. To do so, set the Adjust Amounts indicator and choose the Factors pushbutton. You can enter multipliers for each condition type or condition group for adjusting the amounts. If the value for a condition type is not unique, for example, because the condition type was assigned to several condition groups, the system uses the value found last.

Existing Plan Data

By selecting the Cumulateindicator, you can add new plan records to values already posted to the target object without deleting the old values. This indicator has to be set if you want different periods of a fiscal year to be transferred with different factors.

Result

When the program has run, the entries transferred to the CO interface are output in a list. This list does not display whether a given planned value could actually be posted. You can display error messages and warnings issued by the report and the CO interface by choosing Display Message Log . For example, if a record could not be posted due to a planning lock, it is displayed in the list of transferred records. However, an error message appears for it in the message log.

You can navigate directly to the message log by choosing Only Display Error Log .

Note Note

If you want only totals records to be written, you can ignore a message that may appear about writing planned line items not being allowed. However, if line items should also be written, the user status on the object has to allow it.

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When copying plan data, you can also copy account assignments from Funds Management. In Funds Management, you can then transfer the planned values from Controlling to the corresponding account assignments of Funds Management.

Note Note

To be able to use this function, you have to activate the Enhancements of CO Integration subfunction in Customizing for Flexible Real Estate Management.

For more information, see Customizing for Flexible Real Estate Management (RE-FX) under Start of the navigation path Basic Settings Next navigation step Activate Subfunction. End of the navigation path

End of the note.