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 Clarifying Cashed Checks

 

An outgoing check has been reported as cashed by your house bank. However, you cannot assign transferred check data to any of the checks registered in check management, or the cashing data is different from the issue data.

Prerequisites

The check to be clarified was placed in clarification processing, either automatically or manually.

Activities

If an entry was created in the clarification list automatically for a check, proceed as follows for clarification:

From the SAP Easy Access screen, choose Start of the navigation path Payments Next navigation step Clarification Processing Next navigation step Cashed Checks End of the navigation path. The initial screen for clarification processing appears. You can display the list of checks to be clarified as follows:

Administrator Mode

If you choose Administrator Mode Administrator Mode (Administrator Mode) and you have the required authorization, you can display all checks that are still to be clarified or that have been clarified in the system.

Resubmission Cases

If you choose Resubmission Cases Resubmission Cases (Resubmission Cases) pushbutton, the list contains all clarification cases that you have set for resubmission in clarification processing (on the Resubmission tab).

Clarification list according to selection

If you do not enter any restrictions, and then choose Execute Execute (Execute), the list contains all clarification cases that have been assigned to you for processing.

If you make entries in the fields under Selection Screen: Clarification of Cashed Checks on the initial screen for clarification processing and choose Execute Execute (Execute), the clarification list contains only those cases that fulfill the selection criteria.

If you select field names in the tree structure, and then choose Copy Selected Copy Selected (Copy Selected), you can add fields to the selection screen. If you choose Delete Selected Entries Delete Selected Entries (Delete Selected Entries), you can remove fields from the selection screen.

A list of the checks to be clarified appears.

Select an item and choose Start of the navigation path Edit Next navigation step Clarify End of the navigation path. You can then use the following processing functions:

Tab

Activity

Cash

You can indicate checks as cashed in clarification processing, whereby amount differences are written off automatically. If there are amount differences, the system displays them. The expense or revenue account to be posted to is determined using posting area 1039 (see Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Check Management Next navigation step Expense and Revenue Accounts for Posting Cashed Outgoing Checks End of the navigation path).

Write-Off

You can write-off a check encashment completely. The system defaults the amount to be written off. The expense account to be posted to is determined using posting area 1039 (see Customizing for Contract Accounts Receivable and Payable under Start of the navigation path Basic Functions Next navigation step Check Management Next navigation step Expense and Revenue Accounts for Posting Cashed Outgoing Checks End of the navigation path).

Resubmission

You can set a clarification case for resubmission.

Complete

You can set a clarification case without any further activities to Completed.

The header of the clarification processing contains the following information:

  • Check data, provided it already exists in Check Management

    Choose the Check Register Check Register (Check Register) pushbutton to navigate directly to Check Management.

  • All encashments for a check

    Double click on an item to display the encashment document.

  • Overview of the clarification postings executed for a check (Clarification Postings tab)

You can also enter notes for a clarification case.