Validity of Master Data
Use
You use this function to define master data of the consolidation system (SEM-BCS) as time-dependent and version-dependent.
The validity concept for master data supports situations such as the following:
A company has been sold and postings to this company should no longer take place. Or, the consolidation chart of accounts has been changed and certain items should no longer be posted to. In both cases, you cannot simply delete the single values (the company or the items) because they were previously posted to.
For planning purposes, you have created a company that should not yet be used in the current consolidation version (for example, as a partner unit). Or, you have created an item that should only be used for posting from a future period onwards.
Integration
The system adds the following to Customizing for master data when characteristics become time-dependent or version-dependent:
A list of invalid values that shows the single values that are invalid for the currently set period and/or version. You can also add invalid values to this list.
You can configure the Consolidation Workbench to not display the list of invalid values (see the section “Configure the Display of Invalid Values”).
The system adds the Validity Timeframes
tab page
to single value maintenance. Here you define the timeframes in which a single value is valid, or for version-dependent characteristics the validity in the currently set version.
In Customizing for special versions, you can define that the single values of version-dependent characteristics are valid in the special version by default (regardless of which version the value is created in).
Features
On the Authorization/Validity Check
tab page
in Customizing for the data basis, you can define whether each consolidation characteristic is time-dependent and/or version-dependent.
If a characteristic is time-dependent and/or version-dependent, the system checks the validity of the single values and processes only those single values that are valid for the permanent parameters (fiscal year, posting period, and/or version) of the current session.
Validity Check |
Validity |
No check (default) |
The characteristic is not dependent on time or version. The single values are valid in all versions in all timeframes. |
Time-dependent |
If you add a single value to a hierarchy or create a single value as an unassigned node, the single value is valid in all timeframes by default (starting year: –; starting period: –; ending year:
If you create a single value as an invalid value, the single value is invalid in all timeframes by default (starting year: –; starting period: –; ending year: –; ending period: –). For each single value on the
|
Version-dependent |
If you add a single value to a hierarchy or create a single value as an unassigned node, the single value is valid in the current version. If you create a single value as an invalid value, the single value is not valid in the current version. Irrespective of whether you create valid or invalid values, the single values are valid in other versions if they are valid in the assigned special versions by default. For each single value on the
|
Time-dependent and version-dependent |
If you add a single value to a hierarchy or create it as a nonassigned node, the single value is valid in the current version for all timeframes. If you create a single value as an invalid value, the single value is never valid in the current version. Irrespective of whether you create valid or invalid values, the single values are valid in other versions if they are valid in the assigned special versions by default. For each single value on the
|
Activities
Define a Validity Check for a Characteristic
To define that a characteristic is time-dependent and/or version-dependent, follow these steps:
In the process view of the Consolidation Workbench, choose
Data Model
→ Data Basis
.
Open the required data basis in change mode.
Choose the tab page
Authorization/Validity Check
.
For each characteristic, the system lists whether a validity check is performed, and which one is performed.
If desired, change the settings and save your changes.
The new settings are effective immediately.
Configure the Display of Invalid Values
By default, the system displays a list of the invalid values in Customizing for master data for characteristics that are time-dependent and/or version-dependent. To change this setting, do the following:
In the Consolidation Workbench menu, choose
Edit
→ Settings
, and in the list of settings, choose
Workbench
→ Value List and Hierarchy Maintenance
.
You control the display of the invalid values using the indicators
Display List of Invalid Values
and
Show Both Invalid and Valid Values
.
If neither indicator is selected, the system displays only the valid values.
If only the indicator
Display List of Invalid Values
is selected, the system also displays the list of invalid values.
If the indicator
Show Both Invalid and Valid Values
is selected, the system displays the valid and invalid values in a joint list.
Save your changes.
The changes become effective the next time you launch the consolidation workbench.
Display and Change the Validity of a Single Value
There are different ways to display or change the validity of a time-dependent and/or version-dependent single value in Customizing for master data. Here are some possibilities:
Select a valid or invalid single value and, from the context menu, choose
Change
. On the
Validity Timeframes
tab page, you can explicitly change the settings.
Select an invalid single value and, from the context menu, choose
Mark as Valid
.
The system then adjusts the settings on the
Validity Timeframes
tab page accordingly.
Select a valid single value and, from the context menu, choose
Mark as Invalid
.
The system moves the single value (if applicable) to the list of invalid values (see the section “Configure the Display of Invalid Values”) and adjusts the settings on the
Validity Timeframes
tab page accordingly.