Processing Invoices Following Background Verification

Use

If invoices contain errors or were held or saved in the application Enter Invoice for Invoice Verification in the Background , you must process them manually so that the system can post them.

Prerequisites

You use the Invoice overview to generate a list of invoices verified as containing errors and of those not verified.

Features

From the list of invoice documents, you can go directly back to the selection screen by choosing New selection , to choose different invoice documents.

If you have already corrected invoice documents that contain errors and go back to the list to continue processing, you can update the list of invoice documents by choosing Refresh .

If the following symbols are active on the invoice document rows, you can call up the corresponding function by choosing the symbol.

Symbol and Function	Description
Display items	You can display header data, vendor data, and item data for the invoice document (in the same way as in the application Enter Invoice ), for example, unplanned delivery costs and the PO structure.
Change items	You can change the items (in the same way as in the application Enter Invoice ), for example, the quantity, the amount, or the tax code of incorrect invoices. Change Allocation Criteria You can change the allocation criteria for invoices containing errors (in the same way as in the application Enter Invoice ), for example, you can change an incorrect order number or add an additional allocation.
Display error log	The messages collected notify you of the causes of the errors that occurred and how to proceed.
Quantity comparison: goods receipt - delivery note	Differences can occur between the quantity of the actual goods receipt and the goods receipt noted by the vendor on the delivery note. You can filter invoice items containing such differences out of the invoices selected.
Unclarified errors	You can filter the display of the invoices selected by unclarified errors. The system only includes invoice items containing unclarified errors in the item list.
Display follow-on documents	You can display follow-on documents, for example, accounting documents.
Checked	You can set invoice documents that were successfully posted in the background to status Completed .
Schedule for background verification	You can schedule the invoice document for verification in the background. The invoice documents are then verified using report RMBABG00.

Note Note

If an invoice was verified in the background as incorrect, you can set the invoice to Invoice Verification in background again to have the system verify it again. You would do this, for example, if you had not yet entered the delivery to which the invoice refers.

End of the note.

See also:

Automatic Amount Correction